Notarial services are offered by the Philippine Consulate General in Hong Kong to Filipino citizens who want to submit notarized documents that are typically meant to be used in the Philippines when departing, particularly the Affidavit of Support & Guarantee (ASG).
ASG applications can be submitted by OFWs who live in Hong Kong to the Philippine Consulate General, located at 95 Queensway, Admiralty, Hong Kong, 14/F United Centre Building. When filing an ASG application, the sponsor is required to provide a valid ID, proof of their relationship, and proof of their income.
Contents
Qualifications
Relatives up to the fourth degree who are at least eighteen years old.
First Degree
- Child
- Parent
- Spouse
Second Degree
- Brother/Sister
- Grandparent
- Grandchild
- Parent-in-law
- Daughter/Son-in-law
Third Degree
- Aunt/Uncle
- Nephew/Niece
- Great grandparents
- Great grandchild
- Grandparents-in-law
- Brother/Sister-in-law
- Grandchild-in-law
Fourth Degree
- Great Grandparents-in-law
- Aunt/Uncle-in-law
- First cousin-in-law
- Nephew/Niece-in-law
- Great grandchild-in-law
- Great great grand parents
- Great Aunt/Uncle
- First Cousin
- Grand Nephew/Niece
Requirements
The basic requirements for ASG are as follows:
- Applicant(s)’ personal appearance
- Two (2) completed original but unsigned Affidavits of Support & Guarantee form
- The form is available for download at https://hongkongpcg.dfa.gov.ph/images/PDF/Affidavit_of_Support.pdf
- Original passport and two (2) photocopies of the applicant’s Hong Kong ID
- Two (2) copies of the family member’s passport
- At least two (2) photocopies of a relationship-proving document (marriage certificate, birth certificate, etc.)
- Two (2) photocopies of proof confirming your income (paychecks, employment contracts, employment certificates, bank statements, etc.)
- Notarial Fee
Other requirements for remote notarization
- USB drive containing the video clip of the applicant and any witnesses signing the document/s.
- One (1) mailing envelope with stamps. This needs to be submitted along with the required documents. (Postage varies based on document weight; see https://www.hongkongpost.hk/en/postage_calculator/ for a postage calculator.)
- The applicants’ appearance as well as the appearance of witnesses during the scheduled video conference.
- Notarial Fee: HK$ 200.00 for each copy, plus any necessary bank fees. Also, the applicant will be responsible for covering any costs associated with the remote notarization, such as those related to reproducing the document, shipping it, and picking it up via personal or courier service.
Note: Bring several original documents for notarization, and for each set, attach a passport and a Hong Kong ID or other valid forms of ID.
The Consulate has the right to request further documentation from the applicant, if necessary to support their case and confirm their identification, in addition to any other information included in their application.
How to Apply for ASG at the PH Consulate Office in Hong Kong
By Personal Appearance
Step 1: Complete and compile the basic requirements.
Step 2: Visit the Philippine Consulate General (PCG) in Hong Kong. The office is open Tuesday to Thursday, 9:00 am to 4:00 pm.
Step 3: Submit the documents and proof of identity.
Step 4: Your documents will be assessed by PCG personnel.
Step 5: Pay the notarial fees.
- HK$280.00 (Express: 1 business day)
- HK$200.00 (Mailing: 2–4 business days)
Step 6: The documentation that has to be signed will be prepared by PCG personnel.
Step 7: In front of PCG personnel, sign the documentation.
Step 8: Wait for the release of your document/s.
When using a courier, the turnaround time typically ranges from two and four working days, whereas express delivery takes one business day.
By Remote Notarization
Pre-Video Conference
Step 1: Take a video clip of the applicant and the witnesses during the document signing.
Step 2: Send the raw video clip to:
- You can store it in a USB (Universal Serial Bus) device that goes in an envelope that needs to be delivered to the consulate.
- The video clip can be emailed to remotenotarization.hkpcg@gmail.com. saving on a hard drive, cloud, or other suitable digital communication media.
Step 3: Using clean bond paper, write the following.
- Applicant’s name
- Witnesses’ names
- Email address
- Contact Number
Step 4: Place the signed document(s) and any additional documentation needed inside a brown envelope along with the USB and paper. Do not forget to put the applicant’s initials on the envelope and tightly close it.
Step 5: Send the signed documents and requirements in a sealed envelope to the Consulate via courier or an authorized person.
- PCG Address: Philippine Consulate General in Hong Kong, 14/F United Centre Building, 95 Queensway, Admiralty, Hong Kong
Step 6: Wait for the payment instructions and notification for a video conference at the email address you provided.
Step 7: Send a copy of the verified deposit slip or transfer confirmation to remotenotarization.hkpcg@gmail.com along with payments of any relevant fees.
Step 8: Wait for the confirmation email with the meeting ID and video conference code.
Present yourself in person to the commissioned officer of the Consulate on the designated video conference appointment. Please be aware that during the video conference, the applicant, as well as any witnesses, must be present and prepared to provide the original, valid forms of ID.
During-Video Conference
Step 9: Enter the meeting ID that has been issued and log in to the video conference platform.
Step 10: Confirm your location and identity.
Step 11: Confirm that the document displayed is the same document that was sent to the consulate to be notarized.
Step 12: Sign an empty sheet of paper in front of the commissioning officer.
Step 13: Confirm that the signature at the end of the document is the applicant’s and was signed voluntarily for the stated purposes.
Step 14: Under penalty of law, affirm the whole truth of the information provided in the document.
Step 15: Declare that the act or document was completed voluntarily by the signatory.
Step 16: If witnesses are needed for the document, they must be present for the video conference as well.
Step 17: The witnesses must answer the inquiries to demonstrate that they are independent witnesses who are unaffected by the document.
Step 18: Confirm that the signatures of the witnesses are theirs that they are witnesses to the document, and that they sign them voluntarily.
Step 19: Acknowledge that the applicants signed the document or voluntarily in front of him/her.
Post-Video Conference
Step 20: Either have a representative pick up the notarized document from the Consulate or have Hong Kong Post deliver it to the designated mailing address.
Video: Payu ng Bureau of Immigration + needed requirements para iwas OFFLOAD
The Bureau of Immigration has further requirements in along with ASG that must be met before departing the Philippines. Watch the video below as YouTuber HB Visa Consultancy & Services explains what BI requirements must be met to prevent offloading.
Summary
An Affidavit of Support & Guarantee (ASG) must be submitted by Filipino citizens of Hong Kong who wish to sponsor their relatives up to the fourth degree. The applicant has two options: either mail the ASG requirements and supporting documentation to the Philippine Consulate General in Hong Kong or go to the PCG in person. The PCG is open Tuesday through Thursday from 9:00 am to 4:00 pm.
The applicant is responsible for paying all costs associated with the remote notarization, including the actual notarization fee and any applicable bank fees, as well as any costs associated with duplicating the document, shipping it, and picking it up by courier or personal delivery.
Contact Information
Philippine Consulate General in Hong Kong
Address: 14/F United Centre Building, 95 Queensway, Admiralty, Hong Kong
Contact Number: +852 2823 8500
Email Address: hongkong.pcg@dfa.gov.ph
Facebook: https://www.facebook.com/PHLinHK
Website: https://hongkongpcg.dfa.gov.ph/