OFWs living in Tokyo who need to secure an Affidavits of Support & Guarantee (ASG) can schedule an appointment at the Philippine Embassy, located at 5-15-5 Roppongi Minato, Tokyo 106-8537 Japan. The ASG is a notarized document required by the Bureau of Immigration in the Philippines for Filipinos who are who wish to visit Japan as tourists. It is the obligation of the OFW (sponsor) to process and submit the ASG to the Embassy.
The sponsor’s financial capability is one of the most important criteria for assessment when applying for ASG; the sponsor is required to submit bank statements or a contract of employment. Please follow the guidelines below on how to apply for an Affidavit of Support.
Note:
- Here’s the process for Filipinos who are near PCG office in Nagoya – Affidavit of Support & Guarantee in PH Consulate Nagoya, Japan
- Here’s the process for Filipinos who are near PCG office in Osaka – Affidavit of Support & Guarantee in PH Consulate Osaka, Japan
Contents
Qualifications
Filipinos in Japan with first and second degrees of consanguinity or affinity may sign and apply for an Affidavit of Support & Guarantee to sponsor a relative.
Requirements
All documents should be prepared on A4-sized paper, including one (1) original and one (1) photocopy.
The requirements for ASG are as follows:
- Duly accomplished Affidavit of Support & Guarantee form. You can download the form here – https://tokyo.philembassy.net/downloads/asgc-2018.pdf
- Confirmed booking appointment
- Sponsor’s valid passport or ID
- Note: Please include an English translation of any Japanese driver’s license or My Number Card if the applicant plans to present as ID.
- Sponsored individual’s valid passport or ID
- Proof of the relationship of the sponsor and the sponsored individual
- Sponsor’s proof of financial capability (pay slip, bank statements, certificates, etc.)
- Two (2) unbiased witnesses with valid IDs
- One (1) ¥520 Japan Post Letter pack that is self-addressed
How to Apply for ASG at the PH Embassy Office in Tokyo
To help you with the process, here are the steps on how to apply for an Affidavit of Support at the Philippine Embassy in Tokyo:
Step 1: Download and print the Affidavit of Support & Agreement (ASG) form here – https://tokyo.philembassy.net/downloads/asgc-2018.pdf
Step 2: Fill-up the information needed.
- Full name
- Marital status
- Address in Japan
- Complete name of the sponsored individual
- Relationship of the sponsored individual and the sponsor
- Age of the sponsored individual
- Travel dates
- Country of destination
- Date of notary
- Affiant’s Signature
- Affiant’s ID/ Passport No
- Affiant’s ID/ Passport Expiration Date
- Issuing Authority
Step 3: Book an appointment. Visit this schedule calendar page for Tokyo Consular appointments – https://tokyopeconsularappointment.setmore.com/bookappointment
Step 4: Scroll down and click “Notarial Services (SPA/Affidavit).”
Step 5: A notification will pop out, click the “Book” button.
Step 6: Choose the best date and time for you and your unbiased witness.
Step 7: Fill-up all the needed personal information.
- First and last name
- Phone number (optional)
- Email address
- Address (optional)
- City (optional)
- State (optional)
- Zip code (optional)
- Comments (optional)
Step 8: Review all the details then tick the box(es) and click the “Book’ button.
Step 9: Take a screenshot and print out your confirmed booking details.
Step 10: Complete and compile the needed documents.
Step 11: Visit the Philippine Embassy in Tokyo, Japan at the time and date scheduled. Bring a printed copy of your appointment date and both the original and a photocopy of the required documentation.
Step 12: Go to the Notarial window and submit documents for assessment.
Step 13: After assessing your submitted documents, the Embassy personnel will call you for your signature.
Step 14: Sign the documents in front of the Embassy personnel. The two (2) witnesses you bring should also sign on the document/s for notarization.
Step 15: The Embassy personnel will review your documents.
Step 16: You will be asked by Embassy personnel to pick between Regular and Express document release via mail.
- Documents that have been processed regularly will be mailed to your address in Japan within three (3) business days of the filing date.
- Documents that have been processed fast/express are mailed on the next business day.
Step 17: Proceed to the cashier to pay fees.
- Each document’s notarization costs ¥3,500.
- There is an additional fee of ¥1,400 per document if express service is requested.
Step 18: Save a copy of your transaction slip (the white paper with the information on when your document will be released) and your official receipt.
Step 19: Wait until your ASG is released.
ASG Sample Form at PH Embassy in Tokyo
Take a look at the sample form of the Affidavit of Support & Agreement (ASG) at the PH Embassy in Tokyo for your guidance. We’ve captured a screenshot of the form to give you an idea of the details you’ll need to provide. But keep in mind, it remains crucial to download and utilize the most recent version of the form for your application. You can download it here – https://tokyo.philembassy.net/downloads/asgc-2018.pdf
Important Reminders
- On the day of filing, the signatory must sign the document or documents for notarization in front of the Embassy personnel.
- Applicants must provide valid proof of identification (ID), such as a driver’s license, passport, or residence card issued by the Japanese government.
- For a document to be notarized, the applicant’s true legal name must match the name on their valid ID. The applicant’s signature on the notarial document must match the signature on their passport and any other valid government-issued ID.
- Embassy personnel are forbidden to testify as witnesses when the applicant is signing the ASG documents.
- The Philippine Embassy will continue to provide Certificates of Acknowledgment or Jurats with a gold seal and an eyelet, but it will no longer affix a red satin ribbon to its notarized documents.
Video: HOW TO BOOK AN APPOINTMENT | SPA at affidavit of support,guarantee & consent | phil embassy in tokyo
The YouTuber Maryho Channel discusses how to schedule an appointment for the notarial services provided by the Philippine Embassy in Tokyo, Japan in the video below. Watch the video as the YouTuber shows you through how to book an appointment and get an Affidavit of Support & Guarantee in Tokyo, Japan.
Summary
To sponsor their first or second degree of consanguinity or affinity, Filipino residents of Tokyo, Japan, are required to submit an Affidavit of Support & Guarantee (ASG). The applicant may submit an ASG at the Philippine Embassy in Tokyo, Japan, but they have to book an appointment in advance; walk-ins are not accepted. Please remember that the application must contain particular requirements from both the sponsor and the sponsored individual, such as a valid passport, proof of the relationship, payslip, and so forth.
Entry or visa approval is not guaranteed by using an ASG. It is only a piece of supporting documentation for a visa application. ASG document is typically required by Philippine Bureau of Immigration (BI) personnel for Filipinos who intend to travel to Japan for tourism.
Contact information
Philippine Embassy in Tokyo, Japan
Address: 5-15-5 Roppongi Minato, Tokyo 106-8537 Japan
Contact Number: 03-5562-1600 ext 132 (between 8:30AM-5:30 PM)
Email Address: notarials@philembassy.net
Facebook: https://www.facebook.com/PHLinJapan/
Website: https://tokyo.philembassy.net/