How to Verify Employment Contract in Prague, Czech Republic

Prior to granting an OEC to an OFW, the POEA requires that the employment contract be verified. Employment Contract verification is the process used by the Labor Attaché to make sure that the employment rights, benefits, and welfare of Filipino migrant workers are properly protected and respected at the worksite/place of employment.

The Labor Attaché will make sure that the OFWs’ work contracts adhere to the current employment laws, regulations, and practices in both the Philippines and the host nation. They will also make sure that the POEA-mandated documentation requirements for overseas employment are met.

Please note this current process for Filipinos based in Prague, Czechia: OFWs in Prague need to verify their employment contracts can process this at Philippine Overseas Labor Office, Philippine Mission to the United Nations, 14 Allee David-Morse, 1202 Geneva, Switzerland.

There is currently a Philippine Embassy in Prague, but for POLO Labor concerns, you should contct the POLO-Geneva office.

Please always wear a face mask and keep social distance when visiting the POLO Geneva, Switzerland and Philippine Embassy in Czech Republic office. The article discusses the process and requirements for getting an Employment Contract Verification in Prague, Czech Republic.

Qualifications

• Filipino workers that have changed jobs onsite and are registered with POEA.
• Filipinos working in Prague, Czech Republic without a POEA record.
• Filipino nationals who have been authorized for an employment visa by the Immigration Department.
• Change of employer and/or name of employer for the first time in Prague, Czech Republic (for example, from a tourist or from another nation).
• Others on a fixed-term contract (this needs contract verified every renewal).

Note: OFWs who have already had their contracts verified with their present employer do not need to have their renewal contracts verified again. They can just show their old verified contract and their renewed contract when applying for BM, as long as the Employer remains the same.

Requirements

Each document should be submitted in two (2) copies: an original and a duplicate or photocopy.

• Recruitment Agreement between Principal and Philippine Recruitment Agency (PRA)
• Special Power of Attorney
• Job Order directed to PRA stating number of positions needed and average wage per position
• Master Employment Contract (Signed on all pages by the Employer / Direct Employer and the FRA)
• Valid POEA License of Philippine Recruitment Agency (PRA)
• Valid identification of PRA representative of Principal/Employer
• Business License or Commercial Registration (A notarized English translation must be provided if the document is not in English)
• Valid identification of Employer/ FRA and Direct Employer authorized signatory (If Authorized Signatory, Provide Authority by Company/Board)
• Sworn Undertaking
• Contingency Plan
• Location and pictures of the accommodation and its facilities
• Photocopy of worker’s passport that is valid for travel for at least six (6) months
• Photocopy of worker’s valid Work Visa
• Workers recent pay slip
• Contract Verification fee of CHF 30.00

Additional Employment Contract Verification Requirements for New Principal/Employer

• Employer Profile (Stating Business Activities, Number of years in operation, and Labor force volume)

Additional Employment Contract Verification Requirements for Foreign Recruitment Agency (FRA)

• Manpower Request (Direct Employer/s to FRA stating the number of positions needed and the average wage per position)
• Service Agreement (Direct Employer and FRA)
• License from the Host Country to Operate as an Employment Agency

Note: Requirements are subject to change without prior notice; for questions and clarification, contact the POLO office in Geneva, Switzerland.

How to Process Contract Verification in Prague, Czech Republic

Check out the procedure below on how to book an appointment and how to process employment contract verification in Prague, Czech Republic.

Public Advisory No. 06-2021, issued by the Philippine Embassy in Prague, informs OFWs to send their employment contracts and other labor-related documentation to the POLO in Geneva for verification.

Step 1: Gather all of the necessary requirements.

Step 2: Combine all of the documents into one PDF file and send it to polo_geneva@dole.gov.ph, Cc: prague.pe@dfa.gov.ph for review and checking.

Step 3: Wait for the evaluation to be completed before sending the original and one (1) photocopy of each document needed for the employment contract verification to: Philippine Overseas Labor Office, Philippine Mission to the United Nations, 14 Allee David-Morse, 1202 Geneva, Switzerland

Step 4: Transfer your verification fee payment to:

Name: POLO UBS
IBAN: CH16 0027 9279 1680 8403B
BIC: UBSWCHZH80A

Step 5: Incomplete documents will be returned, along with the fees. POLO staff will call or email you for more information.

Step 6: You will receive an e-mail notification once your documents have been verified by POLO and are ready for return.

Please take note that employment contracts must comply with the POEA Standard Employment Contract’s minimum requirements. For certain types of work, additional provisions in the contract can be needed.

Important Reminders

Here are some helpful tips and reminders to keep in mind during the contract verification process:

• Make sure that the employment contract is dated and signed on all pages by both the employee and the employer.
• The basic monthly salary, including benefits and allowances and mode of payment shall not be lower than the prescribed minimum wage in the Czech Republic.
• All documentation should be submitted in two (2) sets or copies; original and duplicate or photocopy.
• Incomplete document submissions, payments, or other deficiencies, such as missing signatures, will not be accepted.
• All applicants must bring their own pens.
• All applicants are encouraged to arrive at the POLO Geneva, Switzerland office well-dressed. Shorts, transparent clothing, or slippers are not permitted.
• To avoid delays, employers should closely comply with all requirements.
• Feel free to call +41 22 716-3258 local 258, Monday to Friday 8:30am to 4:30pm (Closed on Switzerland and Philippines public holidays).

Advisory on POLO Office in Prague being handled by POLO Geneva office:

Frequently Asked Questions

If you have any further questions regarding “How to Verify Employment Contract in Prague, Czech Republic”, see the list of frequently asked questions and answers below.

1. What is Employment Contract Verification?

Employment Contract Verification verifies that the OFW has a job and an employer, and that the contract conditions match the POEA and host government’s minimum requirements.

2. Is it possible to get OEC without a verified contract?

A verified employment contract is the most important requirement for the issue of an OEC. Only the POLO or the POEA can provide verification services.

3. Can I skip getting employment contract verification?

No, you can’t skip getting your employment contract verification because it’s one of the first steps in getting your OEC.

4. Can I go to the POLO Geneva, Switzerland office directly to verify my employment contract?

No, you cannot go straight to the POLO Geneva, Switzerland office. Prior to visiting, the POLO Geneva, Switzerland requires an appointment. However, it is suggested that the employment contract be processed via mail.

5. What is POLO Geneva, Switzerland’s office hours?

The POLO office in Geneva, Switzerland is open from Monday to Friday 8:30am to 4:30pm (Closed on Switzerland and Philippines public holidays).

6. What is POLO Geneva, Switzerland’s address?

POLO Geneva, Switzerland’s address is Philippine Overseas Labor Office, Philippine Mission to the United Nations, 14 Allee David-Morse, 1202 Geneva, Switzerland.

7. What is POLO Geneva, Switzerland’s hotline number?

You can reach the POLO Geneva, Switzerland office at +41 22 716-3258 local 258. You can also send a message to Philippine Overseas Labor Office – Geneva via messenger.

Philippine Overseas Labor Office – Geneva Facebook Link: https://www.facebook.com/profile.php?id=100068858934207

8. What is the email address of POLO Geneva, Switzerland?

The email address of POLO Geneva, Switzerland is polo_geneva@dole.gov.ph.

9. What is the Philippine Embassy in Czech Republic’s address?

Philippine Embassy in Czech Republic’s address is Philippine Embassy in Czech Republic, Senovazne Namesti 8 110 00 Prague, Czech Republic.

10. What is the Philippine Embassy in Czech Republic’s office hour?

The Philippine Embassy in Czech Republic office is open from Monday to Friday 89:00am to 5:00pm (Closed on Czech Republic and Philippines public holidays).

11. What is the Philippine Embassy in Czech Republic’s hotline number?

You can reach the Philippine Embassy in Czech Republic office at +420224216397 and +420224216385. You can also send a message to Philippine Embassy in Czech Republic via messenger.

Philippine Embassy in Czech Republic Facebook Link: https://www.facebook.com/PHinCzechRepublic/

12. What is the email address of Philippine Embassy in Czech Republic?

The email address of Philippine Embassy in Czech Republic is prague.pe@dfa.gov.ph.

13. How much does it cost to process employment contract verification?

The processing fee for employment contract verification is CHF 30.00.

Summary

Verifying your employment contract guarantees that you, as an OFW, have a legitimate job and employer abroad, as well as that the contract terms meet the minimum requirements of the POEA and the host government.

Make sure your contract is confirmed because authorities in Prague, Czech Republic, are on high alert for illegal immigrants. Once you’ve verified your contract, you’ll have access to all of POLO’s benefits and services, as well as those provided by POLO’s Prague, Czech Republic-based partners.

The Philippine Embassy in Prague has issued Public Advisory No. 06-2021, which advises OFWs to submit their employment contracts and other labor-related documentation to the POLO in Geneva for verification.

POLO Geneva, Switzerland will only verify employment contracts of workers who have not previously been registered with the Administration. OFWs can check their employment contracts by calling +41 22 716-3258 local 258, Monday to Friday 8:30am to 4:30pm (Closed on Switzerland and Philippines public holidays).

Contact Information

Philippine Embassy in Prague, Czechia
Address: Senovážné nám. 992/8, 110 00 Nové Město, Czechia
Telephone Number: +420 224 216 385
Email: prague.pe@dfa.gov.ph
Website: https://praguepe.dfa.gov.ph/
Facebook Page: https://www.facebook.com/PHinCzechRepublic/

Google Map Location

Please see the map guide to the location of PH Embassy in Prague, Czechia