How to Verify Employment Contract in Tokyo, Japan

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The POEA requires that the employment contract be verified before issuing an OEC to an OFW. To ensure that Filipino migrant workers’ employment rights, benefits, and welfare are appropriately protected and respected at the worksite/place of employment, the Labor Attaché uses a contract verification method. The OFWs’ work contracts must comply with the most recent employment laws, regulations, and practices in both the Philippines and the host country.

Employers of Filipinos who are based in Tokyo, Japan and need to verify their employment contracts can process this at 5-15-5 Roppongi, Minato-ku, Tokyo 106-8537 Philippine Embassy, Philippine Overseas Labor Office.

Also Read:

When visiting the POLO Tokyo, Japan, it is advised to wear a facemask and maintain a social distance. In this article, you’ll learn about the procedures, requirements, and guidelines for acquiring an Employment Contract Verification in Tokyo.

employment contract verification in tokyo japan


  • Filipino workers that have changed jobs onsite and are registered with POEA.
  • Filipinos working in Tokyo, Japan without a POEA record.
  • Filipino nationals who have been authorized for an employment visa by the Immigration Department.
  • Change of employer and/or name of employer for the first time in Tokyo, Japan (for example, from a tourist or from another nation).
  • Others on a fixed-term contract (this needs contract verified every renewal).

Note: OFWs who have already had their contracts verified with their present employer do not need to have their renewal contracts verified again. They can just show their old verified contract and their renewed contract when applying for BM, as long as the Employer remains the same.


The qualified Filipinos’ employers will process the verification of their employment contracts. Each required documents must have one (1) original and one (1) photocopy.

Employment Contract Verification General Requirements for all Types of OFWs

  • Original Employment Contract (Signed by the worker and the employer)
  • Photocopy of your passport that is valid for travel for at least six (6) months
  • Photocopy of valid Work Visa
  • Recent pay slip
  • Colored Passport copy or any valid government-issued ID of the Employer or Company Representative

Additional Requirements for Professional and Skilled Workers – Direct Employer

Additional Requirements for Specified Skilled Workers (SSW) – Direct Employer

Additional Requirements for Household Service Workers (HSWs) for the National Strategic Special Zones (NSSZs) – Individual Employment Contracts

Additional Requirements for Overseas Performing Artists/Entertainers (OPAS) – Individual Employment Contract

Additional Requirements for Trainees under the Technical Intern Training Program (TITP) – Initial / Renewal of Accreditation

Additional requirements for TITP-Care worker

  • Company Registration (Must be issued to the Implementing Organization as proof that it has been active for at least three years, and include an English translation with the translator’s name and signature)
  • Proof that the implementing organization or company falls under one of the facility categories, may take the form of images, brochures, or a description of the implementing organization or company. (Must be indicated in the DOLE D.O. Attachment A (Object Facilities) on page 188-B)
  • Addendum to the Employment Contract (Must use DOLE D.O. 188-B Form No. 2018-01)

How to Verify Employment Contract in Tokyo, Japan

Check out the procedure below on how to process employment contract verification in Tokyo, Japan.

Step 1: Send an email with the subject “Employment Contract Verification Appointment”, including your full name, phone number, address, and preferred time and date to

Step 2: Print your confirmed appointment.

Step 3: Gather all of the necessary requirements.

Step 4: Go to POLO Tokyo, Japan on your scheduled appointment day. Show your approved appointment letter and valid ID to the assigned security personnel.

Step 5: The assigned security personnel will check your name to the list of approved appointments for the day. To avoid long lines, bring the complete set of requirements.

Step 6: Get a token number from the assigned personnel.

Step 7: Go to the processing window and submit your documents.

Step 8: Pay for the employment contract verification fees.

Note: The employer can submit the required documents to POLO Tokyo by postal mail. Company information should be written in romaji and English in the mail packet. A return letter pack (JP) or a completed chakubarai should be included (sagawa).

5-15-5 Roppongi, Minato-ku, Tokyo 106-8537 Philippine Embassy, Philippine Overseas Labor Office

Important Reminders

  • Check the Philippine Embassy in Japan and POLO Tokyo website and Facebook Page since verification process may change due to the Covid-19 pandemic.
  • Make sure that the employment contract is dated and signed on all pages by both the employee and the employer.
  • All documentation should be submitted in two (2) sets or copies.
  • Provide passport copies of both the company president and the person authorized to sign the documents if the contract is not signed by the company president.
  • Non-Japanese Company Representatives are needed to provide a copy of their residence card.
  • If a government-issued ID is being used, please translate it into English.
  • Bond paper must be A4 SIZE only.
  • You may only use a paper clip; do not staple the documents.
  • The checklist should be followed when organizing the documents.
  • ALL information must be typewritten or encoded (no ERASURES).
  • Hanko and signatures must be original (E-signature is not acceptable)
  • All Japanese documents must be translated into English. All translation must either be accompanied by a certificate of translation or at the very least bear the translator’s name, signature, and/or inkan.
  • Incomplete document submissions, payments, or other deficiencies, such as missing signatures, will not be accepted.
  • If the employer completed the employment contract verification, the employer must give the original processed document to the employed worker or to the Philippine Recruitment Agency, which will then present it to POEA as part of the procedures for the issue of exit clearance.
  • All applicants must bring their own pens.
  • All applicants are encouraged to arrive at the POLO Tokyo, Japan office well-dressed. Shorts, transparent clothing, or slippers are not permitted.
  • To avoid delays, employers should closely comply with all requirements.
  • Feel free to call +81 3-6441-0959, +81 3-6441-0428, +81 3-6441-0478 Monday to Thursday 09:00 AM – 05:00 PM and Friday 09:00 AM – 01:00 PM (Closed on Japanese and Philippines public holidays).

Frequently Asked Questions

If you have any further questions regarding “How to Verify Employment Contract in Tokyo, Japan”, see the list of frequently asked questions and answers below.

1. What is Employment Contract Verification?

Employment Contract Verification verifies that the OFW has a job and an employer, and that the contract conditions match the POEA and host government’s minimum requirements.

2. Is it possible to get OEC without a verified contract?

A verified employment contract is the most important requirement for the issue of an OEC. Only the POLO or the POEA can provide verification services.

3.    Can I skip getting employment contract verification?

No, you can’t skip getting your employment contract verification because it’s one of the first steps in getting your OEC.

4. Can I go to the POLO Tokyo, Japan office directly to verify my employment contract?

No, you cannot go straight to the POLO Tokyo, Japan office. Prior to visiting, the POLO Tokyo, Japan office requires an appointment. You can book your appointment through email.

5. What is the POLO Tokyo, Japan’s office hour?

The POLO Tokyo, Japan is open from Monday to Thursday 09:00 AM – 05:00 PM and Friday 09:00 AM – 01:00 PM (Closed on Japanese and Philippines public holidays).

6. What is the POLO Tokyo, Japan’s address?

The POLO Tokyo, Japan’s address is 5-15-5 Roppongi, Minato-ku, Tokyo 106-8537 Philippine Embassy, Philippine Overseas Labor Office.

7. What is the POLO Tokyo, Japan’s hotline number?

You can reach the POLO Tokyo, Japan office at +81 3-6441-0959, +81 3-6441-0428, +81 3-6441-0478. You can also send a message to Polo-Owwa Tokyo via messenger.

Link for Polo-Owwa Tokyo:

8. What is the email address of POLO Tokyo, Japan?

The email addresses of POLO Tokyo, Japan are:

  • (For Labor and Employment Facilitation Services)
  • (For Welfare Services)

9. Can I verify my employment contract instead of my employer?

Yes, as long as you have all of the requirements, you can process your employment contract verification, although it is preferred that the employer perform it. Because foreign employers that hire Filipinos must work through a legally licensed Philippine recruitment agency and sign a recruiting agreement with them.


May we remind all OFW’s in Tokyo, Japan that it is very important to verify your employment contract because the Philippine Overseas Employment Administration (POEA) requires POLO contract verification in order to register a recruited or employed Filipino worker and process the Overseas Employment Certificate (OEC).

POLO Tokyo, Japan will only verify employment contracts of workers who have not previously been registered with the Administration.

Make sure your contract is verified because authorities in Tokyo, Japan are on high alert for illegal immigrants. Once you’ve verified your contract, you’ll have access to all of POLO’s benefits and services as well as those provided by POLO’s partners in Tokyo, Japan.

Contact Information

Address: Embassy of the Republic of the Philippines 5-15-5 Roppongi, Minato-ku, Tokyo 106-8537 Japan
Telephone Number/s: OWWA: 03-6441-0428/0478/0959
Email: OWWA:, Labor and Employment Facilitation Services:, Welfare Services:
Facebook Pages:

Google Map Location

Please see the map guide to the location of the POLO-OWWA Tokyo office in Japan. The office is in the same location as the Embassy of the Philippines in Tokyo Japan:

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