How to Get OEC: POLO-Milan Online Appointment

Every Filipino worker abroad needs an OEC in order to pass the prerequisites and qualifications of the Philippine airport during departure and avail of their flight to work abroad. This article will tackle the requirements, qualifications, together with the step-by-step process to secure an OEC.

Also Read: How to Get OEC in POLO-Rome Online

If you are OFW based in Milan, Italy, you need a guide to give you directions on what to do and where to go. OFWs who are planning to take their vacation or visit the Philippines and return to Milan for the purpose of work should take note that having their OECs with them can save them from a lot of hassle. The OEC is one of the legal requirements so you can exit the Philippines once you’re on the way to Milan. Without this important document, you may not be able to go back to the country where you are supposed to go.

What is OEC Certificate / Balik Manggagawa Certificate?

The Overseas Employment Certificate, or OEC, confirms that an Overseas Filipino Worker (OFW) has been properly documented by the Philippine Overseas Employment Administration (POEA) and is permitted to leave the Philippines to work lawfully overseas. When leaving the Philippines, the OEC also functions as an exit pass/clearance.

The OEC must be presented by the OFW to the Bureau of Immigration officer at the Philippine international airports, where it will be evaluated and validated. The OFW or Balik-Manggagawa (BM) will not be required to pay travel tax and airport terminal fees if the OEC is valid and correct.

OEC Requirements in Milan

An OFW must show proof that the POEA properly documents him or her to work in another country. In addition, OFWs must submit copies of OEC to the Labor Assistance Center and the Terminal Counter at the Philippine airport in order to be exempt from paying travel tax and terminal fees.

To apply for an OEC in POLO Milan, the OFW or Balik-Manggawa shall provide the following requirements:

• Application Form (OFW Information Sheet)
• Original Passport
• Permesso D’ Soggiorno or Carta D’ Soggiorno
• Valid OWWA Membership
• Personal Appearance

Employment documents are also needed to establish the existence of the employing person and determine his/her ability to hire workers at the applicable rates and under desirable conditions that are in accordance with the minimum standard set by the Philippine Overseas Employment Administration (POEA) and/or the host country’s labor laws and legislation.

Contract Verification

The employment contract is required to be verified by POLO and authenticated by the Philippine Consulate to secure an OEC.

For direct hires, you must provide the following documents for verification of contracts:

• Nulla Osta – two (2) photocopies
• Employment Contract – two (2) photocopies
• Employer’s Carta D’ Identita – two (2) photocopies.
• Undertaking by the Employer – two (2) photocopies
• Worker’s passport – two (2) photocopies
• In case the employer/worker cannot personally submit the documents for authentication, “Delega” or authorization from the employer is necessary. The “delega” must be the nearest kin or relative of the worker directly hired.
• “Delega” and “Delega’s” Carta D’ Identita – two (2) photocopies
• The verification fee is €13.00, and the Authentication fee is €25.00

Procedure for Verification of Employment Contract

This process is a prerequisite to your OEC. If you don’t have a verified employment contract yet, you need this. Here are the steps:

1. Pass the requirements to POLO Milan (1st floor)
2. The POLO Administrative Staff will evaluate and process the documents.
3. The worker must pay the verification fee if the documents are complete and in order. If the documents are not in proper order, they will be returned to the worker.
4. The Labor Attache conducts an interview with the employer or worker or the employer’s representative in case of the absence of the employer and the worker.
5. The Labor Attache signs, checks, and verifies the documents presented; otherwise, the documents are returned.
6. The employer, worker, or representative must give the processor a file copy of the documentation verified by the Labor Attache.
7. The original documents must be presented to the Cashier (ground floor). On the receipt, the Cashier stamps the release date/time of the validated document.
8. The document is then delivered to the Consular Office for authentication and signature. The employer/worker/authorized representative claims the authenticated documents at POLO (1st floor) after being authenticated.

Qualifications

Workers on leave or Balik-Manggawa, including the qualified people below, are required to secure an OEC.

• OFWs who are on vacation or leave from a valid and existing work;
• OFWs who have completed their contracts and are taking a break in the Philippines and have been rehired by the same employer;
• Undocumented/illegal workers who left the Philippines as tourists, students, dependents, or businessmen were hired overseas and registered with POLO to be included in the POEA database and returning to the same employer.

Cost of OEC in POLO-Milan

• Pay € 13.00 for the verification fee.
• Pay € 25.00 for the authentication fee.
• Pay € 9.00 for the OEC processing fee.

Make sure that your PAG-IBIG and OWWA membership is up to date. If not, you are required to provide a fee for them.

How to schedule OEC online appointment in POLO-Milan?

BM Appointment sheets can be obtained online using the POEA Online Processing System for Balik-Manggawa or POPS-BaM.

These procedures are provided to guide you through setting an appointment using the online facility of the POEA.

For creating and registration of an account, follow this first step-by-step procedure:

1. Go to your browser and type https://onlineservices.dmw.gov.ph/OnlineServices/POEAOnline.aspx in the URL
2. Click on Let’s Go
3. Click on “Register” for new users ( just log in if you already have an account )
4. Then click “I accept the terms of use.”
5. Fill out the required information and then click register. (a message will display indicating that your registration was “Successful”)
6. Log in to the email address you provided when you registered (there is a message containing your “temporary password”)
7. Return to the link provided in Step 1 and login using the registered email address, then click “next.”
8. Use the temporary password sent to your email, then click “log in.”
9. Set the password you want
10. Update your profile by clicking “My Profile,” after completing your profile, click “Update Profile” on the upper right side of the page
11. Add your Identification and Beneficiary
12. Attach profile picture and passport

For setting an appointment using your POPS-BaM account, follow this step-by-step procedure:

1. Log in to your POPS-BaM account (onlineservices.dmw.gov.ph/OnlineServices/POEAOnline.aspx)
2. Click “Balik-Manggagawa,” located at your top right-hand side.
3. Input your next flight date, and then click “next.”
4. You will be asked if you are returning BM to the same employer (if yes, you can print your OEC, if no, proceed to step 5)
5. Accomplish your contact details with true and correct information to the best of your knowledge.
6. After clicking “Submit,” select POLO location near your workplace.
7. Then, choose an available Appointment Schedule.
8. You now have an Appointment with POLO. You can print or cancel your appointment.

How to get OEC at POLO Milan?

Go to the Philippine Consulate at the scheduled date and time of your appointment. Don’t forget to bring the appointment sheet when heading to POLO Milan. You can also save your appointment form through the POPS-BAM system. The following steps might take place once you’re in POLO-Milan.

1. Directly go to the POLO counter to secure an OFW Information Sheet.
2. Fill up the OFW Information sheet with the true and correct details. You might also want to ask if your online information sheet in the POEA system is enough to get you through the process. If yes, then you just need to pa
3. Submit the accomplished OFW Information sheet to the POLO Administrative staff together with the requirements above.
4. Pay for the OEC processing fee of € 2.00.
5. Wait for the original and copies of your OEC.

For those without OWWA Membership, proceed to the OWWA office on the first floor to apply or renew your OWWA membership. Please note that renewing your OWWA membership is a prerequisite to get your OEC.

How to get OEC Exemption in Milan?

To get an OEC Exemption, the worker should be an OFW that has a record in the POEA database and is returning to the same employer and same job site. The worker must log in to his/her BM account before the return date to the same employer overseas.

The system would tell the BM worker if he/she is qualified for an OEC exemption. If qualified, the BM worker is exempt from getting an OEC in any POEA office and prevented from paying the OEC processing fee.

In addition, the BM worker would show or present the OEC exemption number to the Bureau of Immigration personnel at the airport when leaving the Philippines for the purpose of work and exempt him/her from paying the travel tax and airport terminal fee.

If not qualified, the worker will be able to apply for a new OEC at any POLO branches near him/her.

Frequently Asked Questions

Below are some commonly asked questions and answers regarding the POLO-Milan office for OEC Balik Manggagawa application:

1. Can I apply for OEC in the Philippines?

Yes, as long as you have your employment contract and documents verified by the POLO Labor attaché of your work country.

2. An agency hires me. Should I get my OEC from them?

No, the only document that the agency can give to you is your verified employment contract. The processing of OEC needs the personal appearance of the applicant or the worker.

3. Where can OFW get OEC?

The OFW can apply for OEC at the Philippine Overseas Labor Office (POLO) in the country of work or at Labor Assistance Counters at Philippine airports if the OFW is staying in the Philippines over the validity of their OEC.

4. How long is the validity of OEC?

Sixty (60) days is the validity of OEC from the date of issuance.

Summary

OEC is just one of the many legal paperwork you have to comply with. If you are having your vacation in the Philippines, you need this document to go back to your employer. It is quite easy because you can get OEC or OEC exemption online using the POPS-BaM without getting a hassle going to POLO.

But for first-timers, you need to spend at least one time to apply for your first OEC at POLO, and then you can use the online facility to secure OEC before your next vacation in the Philippines.

Contact Information

POLO-Milan
Address: Philippine Consulate General Milan-Viale Stelvio, 71, 20159 Milano MI, Italy
Email: OWWA: owwa_milan@yahoo.com, POLO: polomilan1@gmail.com
Telephone Number/s: POLO: +39.02.668.4647, OWWA: +39 02 668 05954
Website: https://polomilan.dole.gov.ph/
Facebook Pages: https://www.facebook.com/polomilanofficial/

Google Map Location

The Philippine Overseas Labor Office (POLO) in Milan is located at the Philippine Consulate General (PCG). Here’s the map of POLO Milan in case you are getting your OEC in this branch.