How to Verify Employment Contract in Madrid, Spain

The role of contract verification is to make sure that the OFW has a legitimate job and an employer, and that the contract conditions match the minimal standards of the POEA and the host government. In order for OECs to be issued, the verified employment contract must also be submitted to the POEA BM Centers in the Philippines, and it may be requested by Philippine Immigration Officers before departure.

POLO Madrid, Spain provides special Outreach Services so regularly check their Philippine Embassy in Spain Facebook Page to see where they’re doing outreach.

Also Read:

• How to Book OWWA Appointment in Madrid, Spain
• How to Get OEC: POLO-Madrid, Spain Online Appointment

When visiting the POLO Madrid, Spain office, it is advised to wear a facemask and maintain a social distance. In this article, you’ll learn about the procedures, requirements, and guidelines for acquiring an Employment Contract Verification in Madrid, Spain.

Qualifications

• Filipino workers that have changed jobs onsite and are registered with POEA.
• Filipinos working in Madrid, Spain without a POEA record.
• Filipino nationals who have been authorized for an employment visa by the Immigration Department.
• Change of employer and/or name of employer for the first time in Madrid, Spain (for example, from a tourist or from another nation).
• Others are on a fixed-term contract (this needs a contract verified every renewal).

Note: OFWs who have already had their contracts verified with their present employer do not need to have their renewal contracts verified again. They can just show their old verified contract and their renewed contract when applying for BM, as long as the Employer remains the same.

Requirements

The qualified Filipinos’ employers will process the verification of their employment contracts.

If Employer is an Individual and Hiring a Domestic Worker

• One (1) original and one (1) photocopy of POEA Standard Employment Contract (All pages signed by the Employer)
• One (1) original and one (1) photocopy of Recruitment Agreement between Employer and Philippine Recruitment Agency (All pages signed by the Employer)
• One (1) original and one (1) photocopy of Manpower Request/Job Order
• One (1) original and one (1) photocopy of Employer’s Profile/Information Sheet (With Proof of Financial Capacity, e.g. Modelo 100, employment certification with compensation, or bank certification)
• One (1) original and one (1) photocopy of Police Clearance of Employer (Penales)
• Two (2) photocopies of Contrato de Trabajo
• Two (2) photocopies of Employee’s Philippine passport (Data page only)
• Two (2) photocopies of Employer’s DNI or data page of passport
• Two (2) photocopies of Passport of Philippine Agency Representative (Data page only; should be valid for at least six months.)
• Two (2) of POEA license of Philippine Agency
• Two (2) photocopies of Work visa and Salida or Resolución
• Must be at least 23 years old
• Verification fee of €45.00 (€9.00 each for Standard Employment Contract, Recruitment Agreement, Employer’s Profile, Police Clearance, and Resolución/Work Visa)

If Employer is a Company/Business Establishment and Hiring Only One Filipino Worker:

• One (1) original and one (1) photocopy of POEA Standard Employment Contract (All pages signed by the Employer)
• One (1) original and one (1) photocopy of Recruitment Agreement between Employer and Philippine Recruitment Agency (All pages signed by the Employer)
• One (1) original and one (1) photocopy of Manpower Request/Job Order
• Two (2) photocopies of CIF
• Two (2) photocopies of Contrato de Trabajo
• Two (2) photocopies of DNI or data page of passport of employer or representative who signed the employment contract
• Two (2) photocopies of Employee’s Philippine passport (Data page only)
• Two (2) photocopies of Passport of Philippine Agency Representative (Data page only; should be valid for at least six months.)
• Two (2) photocopies of POEA license of Philippine Agency
• Two (2) photocopies of Work visa
• Two (2) photocopies of Work visa and Salida or Resolución
• Verification fee of €45.00 (€9.00 each for Standard Employment Contract, Recruitment Agreement, Manpower Request/Job Order, Resolución/Work Visa, Business License)
• Verification fee of 27€ per document for Employer/s Hiring More than 1 worker.

How to Verify Employment Contract in Madrid, Spain

Check out the procedure below on how to process employment contract verification in Madrid, Spain

Step 1: Click and open the link to book an appointment here https://www.philembassymadrid.com/online-appointments

Step 2: Select “POLO – Madrid” as the Location

Step 3: Select “POLO” as type of service.

Step 4: Select “Queue 1” as type of Worker.

Step 5: Select your preferred date from the calendar.

(Dates in a BLUE box with a WHITE background indicate slots that are available; dates in a grey or green box indicate that they are unavailable; dates in a red box indicate that they are fully booked; and dates that are “greyed out” indicate that the Embassy is closed.)

Step 6: Click on your preferred time slot from the list. (Time slots in GREY boxes are already reserved; only time slots in WHITE boxes are available.)

Step 7: Fill out your information under “Personal information”

• Surname
• Full Name
• Middle Name
• Gender
• Passport Number
• Email
• Mobile Phone

Step 8: Check the box next to “Agreeing to terms and conditions” after verifying that your appointment details in the “Booking overview” are correct.

Step 9: Click the box “Submit” and check your email for appointment confirmation.

Step 10: Gather all of the necessary requirements.

Step 11: Go to POLO Madrid, Spain on your scheduled appointment day. Show your approved appointment letter and valid ID to the assigned security personnel.

Step 12: The assigned security personnel will check your name to the list of approved appointments for the day. To avoid long lines, bring the complete set of requirements.

Step 13: Get a token number from the assigned personnel.

Step 14: Go to the processing window and submit your documents.

Step 15: Pay for the verification fees:

• €45.00 for Individual Employer of Domestic Worker (€9.00 each for Standard Employment Contract, Recruitment Agreement, Employer’s Profile, Police Clearance, and Resolución/Work Visa)
• €45.00 for Company/Business Establishment Hiring Only One Filipino Worker (€9.00 each for Standard Employment Contract, Recruitment Agreement, Manpower Request/Job Order, Resolución/Work Visa, Business License)
• 27€ per document for Employer/s Hiring More than 1 worker

Procedural Guidance

Here are some helpful tips and reminders to keep in mind during the contract verification process:

• Make sure that the employment contract is dated and signed on all pages by both the employee and the employer.
• All documentation should be submitted in two (2) sets or copies.
• Incomplete document submissions, payments, or other deficiencies, such as missing signatures, will not be accepted.
• If the employer completed the employment contract verification, the employer must give the original processed document to the employed worker or to the Philippine Recruitment Agency, which will then present it to POEA as part of the procedures for the issue of exit clearance.
• The issuance of the Balik Mangagawa Overseas Employment Certificate (OEC) for OFWs in Spain, Portugal, France, Monaco, and Andorra who are visiting the Philippines and returning to work after is made possible by POEA’s authorization to POLO Madrid (Memorandum Circular No. 19, Series of 2021) to accept ON-LINE PROCESSING through E-MAIL for the verification of labor documents (employment contracts, work visas, etc.).
• Sending the documents for verification via email to polomadrid2020@gmail.com is advised at least one month prior to the anticipated departure date.
• All applicants are encouraged to arrive at the Embassy well-dressed. Shorts, transparent clothing, or slippers are not permitted.
• To avoid delays, employers should closely comply with all requirements.
• Feel free to call 915 776 755 / 917 818 626 / 640 804 090 Monday to Friday 9:00am to 5:00pm (No Noon Break) (Closed on Spanish and Philippines public holidays).

Frequently Asked Questions

If you have any further questions regarding “How to Verify Employment Contract in Madrid, Spain”, see the list of frequently asked questions and answers below.

1. What is Employment Contract Verification?

Employment Contract Verification verifies that the OFW has a job and an employer, and that the contract conditions match the POEA and host government’s minimum requirements.

2. Is it possible to get OEC without a verified contract?

A verified employment contract is the most important requirement for the issue of an OEC. Only the POLO or the POEA can provide verification services.

3. Can I skip getting employment contract verification?

No, you can’t skip getting your employment contract verification because it’s one of the first steps in getting your OEC.

4. Can I go to the POLO Madrid, Spain office directly to verify my employment contract?

No, you cannot go straight to the POLO Madrid, Spain office. Prior to visiting, the POLO Madrid, Spain office requires an appointment. You can book your appointment online. Link: https://www.philembassymadrid.com/online-appointments

5. What is the POLO Madrid, Spain office hour?

The POLO office in Madrid, Spain is open from Monday to Friday 9:00am to 5:00pm (No Noon Break) (Closed on Spanish and Philippines public holidays).

6. What is POLO Madrid, Spain’s address?

POLO Madrid, Spain address is Phiippine Overseas Labor Office, Calle Serrano 161, Planta Baja, 28002 Madrid (Ground Floor, near the Philippine Embassy).

7. What is the POLO Madrid, Spain’s hotline number?

You can reach the POLO Madrid, Spain office at 915 776 755 / 917 818 626 / 640 804 090. You can also send a message to Philippine Embassy in Spain and Polo Madrid via messenger.

POLO Madrid Facebook Link: https://www.facebook.com/polomadridspain

Philippine Embassy in Spain Facebook Link: https://www.facebook.com/PHinSpain

8. What is the email address of POLO Madrid, Spain?

The email address of POLO Madrid, Spain is polomadrid2020@gmail.com.

9. Can I verify my employment contract instead of my employer?

Yes, as long as you have all of the requirements, you can process your employment contract verification, although it is preferred that the employer perform it. Because foreign employers that hire Filipinos must work through a legally licensed Philippine recruitment agency and sign a recruiting agreement with them.

10. How much does it cost to process employment contract verification?

The processing fees for employment contract verification are:

• €45.00 for Individual Employer of Domestic Worker
• €9.00 each for Standard Employment Contract, Recruitment Agreement, Employer’s Profile, Police Clearance, and Resolución/Work Visa)
• €45.00 for Company/Business Establishment Hiring Only One Filipino Worker
• €9.00 each for Standard Employment Contract, Recruitment Agreement, Manpower Request/Job Order, Resolución/Work Visa, Business License)
• 27€ per document for Employer/s Hiring More than 1 worker

Summary

The Philippine Overseas Employment Administration (POEA) requires POLO contract verification in order to register a recruited or employed Filipino worker and process the Overseas Employment Certificate (OEC).

Authorities in Madrid, Spain are on high alert for illegal immigrants, so make sure your contract is verified. You’ll have access to all of POLO’s benefits and services, as well as those given by POLO’s Madrid, Spain-based partners, once you’ve verified your contract.

POLO Madid will only verify employment contracts of workers who have not previously been registered with the Administration. There is an Outreach Services for Filipinos in remote area of Madrid, Spain. It provides employment contract verification, OWWA services, consular missions, mobile missions, and other services.

Contact Information

POLO-OWWA Madrid, Spain
Main Address: Calle Serrano, 161, Planta Baja, 28002 Madrid
Telephone Number/s: OWWA: (34) 917-818-626, POLO: (34) 915-776-755
Email: spain@owwa.gov.ph, polo2013.spain@gmail.com
Website: https://www.philembassymadrid.com/
Facebook Page: https://www.facebook.com/PHinSpain/
POLO Madrid FB Page is this – POLO Madrid FB Profile

Google Map Location

Below is the map guide location of the POLO-OWWA office in Madrid. The office is near Metro Republica Argentina). You may take public bus Bus: 51, 7, C1 & C2 or take the metro and stop at Republica Argentina station: