How to Verify Employment Contract in Vancouver, Canada

An OFW’s contract verification ensures that the employer/legal company’s existence, the financial capacity to pay the offered salary, and compliance with the terms and conditions of employment.

Contract Verification will also verify that Filipinos living in Vancouver, Canada are legal and necessary, as well as prevent complications with Canadian officials, who are notoriously strict when it comes to immigration issues. This is beneficial for Filipinos working as contract domestic workers in Vancouver, Canada.

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Employers of Filipinos who are based in Vancouver, Canada and need to verify their employment contracts can process this at the PHILIPPINE OVERSEAS LABOR OFFICE Suite 601, 999 Canada Place, Vancouver, BC, V6C 3E.

It is recommended that visitors to the POLO Vancouver, Canada office wear a facemask and maintain a social distance.

The procedures and requirements for acquiring an Employment Contract Verification in Vancouver, Canada will be discussed in this article.

 

individual contract verification process in vancouver canada

Qualifications

  • Filipino workers that have changed jobs onsite and are registered with POEA.
  • Filipinos working in Vancouver, Canada without a POEA record.
  • Filipino nationals who have been authorized for an employment visa by the Immigration Department.
  • Change of employer and/or name of employer for the first time in Vancouver, Canada (for example, from a tourist or from another nation).
  • Others on a fixed-term contract (this needs contract verified every renewal).

Requirements

The qualified Filipinos’ employers will process the verification of their employment contracts.

Contract Verification for Direct Hiring

  • Letter to POLO/Labor Attaché – in company letterhead – (Should be addressed to the Labor Attaché and include the names of the workers, their positions, and the wage offer, as well as confirmation that the employer has not hired more than the maximum of five (5) Filipino workers authorized to be directly hired.)
  • Individual Employment Contract – For each worker – (A scanned copy of the worker’s signatures in all pages may be accepted subject to validation by POEA in Manila; all papers must bear the original signatures of the Employer and be dated.)
  • Contract (Addendum) – (Both the worker and the employer or his authorized representative shall sign and date it; the signatures of the employer or representative must be original.)
  • Copy of Worker’s passport with signature
  • Copy of visa/work permit
  • Employer or authorized representative’s photo and signature on government-issued ID
  • Copy of Certificate of Incorporation and Board/Company Resolution authorizing a company officer or representative to sign for and on behalf of the employer or company as an official signatory.
  • Letter of Undertaking/Affidavit
  • Labor Market Impact Assessment (LMIA) or Approval of LMIA-Free Work Permit International Mobility Program (IMP)

(For workers hired under the ESDC/Service Canada-approved Temporary Foreign Workers Program (TFWP))

  • Nomination Confirmation – (For workers hired through the Provincial/Territorial Nominee Program)
  • Employer’s Business License/Company Registration Copy
  • Profile of the employer (company) and a list of Filipino workers – (A business profile must include information such as the employer’s name, address, and contact information, as well as the length of business operation, line of business, number of personnel or staff, and branches, as well as the total number of Filipino workers employed thus far, their names and contact information, and the year hired, among other things.)
  • Employer Registration/License to Hire Foreign Workers (by MOL) – (Only for employers in British Columbia)
  • Employer Registration with the Ministry of the Economy (FWRISA) – (For employers in Saskatchewan)

Fees

  • Affidavit of Undertaking – CAD 11.50
  • Business License/Company Registration/Local Business Permit – CAD 11.50
  • Individual Employment Contract/Employment Offer with Addendum – CAD 11.50

Visit https://www.vancouverpcg.org/polo/ for downloadable forms.

Contract Verification for Agency Hiring

  • Letter request to POLO/Labor Attaché – (Requesting for verification of the required documents as submitted)
  • Job Order/Manpower Request – (Using the form provided by the Philippine recruitment agency (PRA), indicate the position, job title, wage offer, and quantity)
  • Individual Employment Contract or Employment Offer/Nomination Confirmation (if hiring fewer than five (5) people per Job Order);
  • If you’re hiring more than five (5) individuals per Job Order, you’ll need a Master Employment Contract. – (All pages should include the Employer’s original signatures and be dated. A scanned copy of the worker’s signatures on all pages may be allowed, but only after POEA in Manila has verified it.)
  • Contract (Addendum) for every individual employment contract – (Both the worker and the employer or his authorized representative must sign, and the signature of the employer or representative must be original.)
  • Copy of Worker’s passport with signature
  • Copy of visa/work permit
  • Employer or authorized representative’s photo and signature on government-issued ID
  • Copy of Certificate of Incorporation and Board/Company Resolution authorizing a company officer or representative to sign for and on behalf of the employer or company as an official signatory.
  • Letter of Undertaking/Affidavit
  • Labor Market Impact Assessment (LMIA) or Approval of LMIA-Free Work Permit International Mobility Program (IMP) – (For workers hired under the ESDC/Service Canada-approved Temporary Foreign Workers Program (TFWP))
  • Nomination Confirmation – For workers hired through the Provincial/Territorial Nominee Program)
  • Agreement between a Canadian employer and a Philippine recruitment agency (PRA) – (Both the PRA and the Canadian employer and/or Third Party Representative Foreign recruitment agency (FRA) have signed and dated this agreement.)
  • If applicable, a service/hiring agreement between the Canadian employer and the Third Party Representative.
  • Copy of the employer’s business license/registration
  • Profile of the employer (company) and a list of Filipino workers – (A business profile must include information such as the employer’s name, address, and contact information, as well as the length of business operation, line of business, number of personnel or staff, and branches, as well as the total number of Filipino workers employed thus far, their names and contact information, and the year hired, among other things.)
  • Employer Registration/License to Hire Foreign Workers (by MOL) – (Only for employers in British Columbia)
  • Employer Registration with the Ministry of the Economy (FWRISA) – (For employers in Saskatchewan)
  • Third Party Representative’s License/FRA
  • POEA License of Philippine Recruitment Agency and Passport copy of owner

Fees:

  • Affidavit/Letter of Undertaking – CAD 11.50
  • Business License/Company Registration – CAD 11.50
  • Individual Employment Contract/Employment Offer with Addendum – CAD 11.50
  • Manpower Request or Job Order – CAD 11.50
  • Recruitment Agreement – CAD 11.50
  • Service Agreement (between Employer and Third Party/FRA) – CAD 11.50
  • Master Employment Contract – CAD 34.50

Visit https://www.vancouverpcg.org/polo/ for downloadable forms.

How to Process Individual Contact Verification in Vancouver

Step 1: Gather all of the necessary requirements.

Step 2: Send two (2) sets of all required documents for employment contract verification, as well as the return envelope and payment for the verification and other fees to:

PHILIPPINE OVERSEAS LABOR OFFICE Suite 601, 999 Canada Place, Vancouver, BC, V6C 3E1

(Use the exact spelling of the address)

Step 3: The required fees can only be paid with bank drafts or postal money orders.

Step 4: Incomplete documents will be returned, along with the fees, in the return envelope provided. POLO staff will call or email you for more information.

Step 5: The issuance of a verified employment contract will be done within seven (7) working days after evaluation and completion of all the requirements.

Procedural Guidance

Here are some helpful tips and reminders to keep in mind during the contract verification process:

  • For easy evaluation and processing, documents must be submitted in the prescribed order or sequence.
  • In the covering letter written to the Labor Attaché, the list of documents sent for verification must be listed.
  • Employers should make sure that the employment contract is dated and signed on all pages by both the employee and the employer.
  • Employers and businesses in Canada who use the professional services of a Third Party Representative or an Immigration Consultancy must submit a copy of their Service or Consultancy Agreement. The Third-Party Representative or Immigration Consultancy, on the other hand, is not permitted to sign the workers’ employment contract or offer “or sign any document” on behalf of the direct employer.
  • Incomplete document submissions, payments, or other deficiencies, such as missing signatures, will not be accepted.
  • To avoid delays, employers should closely comply to all requirements.
  • After evaluation and completion of all requirements, verified documents will be released within seven (7) working days.
  • All documentation should be sent in two (2) sets or copies to “The Labor Attaché Philippine Overseas Labor Office (POLO) Suite 601, 999 Canada Place Vancouver, BC V6C 3E1” with a self-addressed pre-paid return envelope (Canada Express Post, others).
  • If the employer completed the employment contract verification, the employer must mail or courier the original processed document to the employed worker or to the Philippine Recruitment Agency, which will then present it to POEA as part of the procedures for the issue of exit clearance.
  • Feel free to call +1 604-641-1234 / 604-685-1619 Monday to Friday 9:00am to 4:00pm (Closed on Canadian and Philippines public holidays).

Frequently Asked Questions

If you have any further questions regarding “How to Verify Employment Contract in Vancouver, Canada”, see the list of frequently asked questions and answers below.

1. What is Employment Contract Verification?

Employment Contract Verification verifies that the OFW has a job and an employer, and that the contract conditions match the POEA and host government’s minimum requirements.

2. Is it possible to get OEC without a verified contract?

A verified employment contract is the most important requirement for the issue of an OEC. Only the POLO or the POEA can provide verification services.

3. How long does contract verification take?

You can get your contract verification after seven (7) working days.

4. Can I skip getting employment contract verification?

No, you can’t skip getting your employment contract verification because it’s one of the first steps in getting your OEC.

5. Can I go to the POLO Vancouver, Canada office directly to verify my employment contract?

Yes, you can visit the POLO Vancouver, Canada office directly. Make sure to always wear a face mask and maintain social distance. However, it is suggested that the employment contract be processed via mail.

6. What is the POLO Vancouver, Canada office hour?

The POLO office in Vancouver, Canada is open from Monday to Friday, 9:00 am – 4:00 pm (Closed on Canadian and the Philippines public holidays).

7. What is POLO Vancouver, Canada’s address?

POLO Vancouver, Canada address is PHILIPPINE OVERSEAS LABOR OFFICE Suite 601, 999 Canada Place, Vancouver, BC, V6C 3E1.

8. What is the POLO Vancouver, Canada’s hotline number?

You can reach the POLO Vancouver, Canada office at +1 604-641-1234 / 604-685-1619. You can also send a message to Philippine Overseas Labor Office Vancouver via messenger. Facebook Link: https://www.facebook.com/POLOinVancouver

9. What is the email address of POLO Vancouver, Canada?

The email addresses of POLO Vancouver, Canada are vancouverpcg@telus.net and polo.vancouver@yahoo.ca.

10. Can I verify my employment contract instead of my employer?

Yes, you can process your employment contract verification as long as you have the complete requirements, although it is recommended that the employer do it. Because foreign employers or companies employing Filipinos must negotiate with and enter into a recruiting agreement with a legally licensed Philippine recruitment agency for their employees.

11. How much does it cost to process employment contract verification?

The processing fees for employment contract verification are as follows:

For Direct Hiring

Affidavit of Undertaking CAD 11.50
Business License/Company Registration/Local Business Permit CAD 11.50
Individual Employment Contract/Employment Offer with Addendum CAD 11.50

For Agency Hiring

Affidavit/Letter of Undertaking CAD 11.50
Business License/Company Registration CAD 11.50
Individual Employment Contract/Employment Offer with Addendum CAD 11.50
Manpower Request or Job Order CAD 11.50
Recruitment Agreement CAD 11.50
Service Agreement (between Employer and Third Party/FRA) CAD 11.50
Master Employment Contract CAD 34.50

Summary

POLO contract verification is required for the recruited or employed Filipino worker’s registration with the Philippine Overseas Employment Administration (POEA) and the processing of the Overseas Employment Certificate (OEC).

Authorities in Vancouver, Canada, are on high alert for illegal immigrants, so be sure your contract is verified. After you verified your contract, you’ll have access to all of POLO’s benefits and services, as well as those provided by POLO’s Vancouver-based partners.

To avoid contract verification delays, you must carefully follow the procedures and complete your requirements.

Contact Information

POLO-OWWA Vancouver
Address: World Trade Center Office Complex, Suite 601, 999 Canada Place, Vancouver, BC, V6C3E1
Telephone Number/s: OWWA – (+1) 604 641 1234, POLO – (+1) 604 767 3354
Email: OWWA: vancouver@owwa.gov.ph, POLO: polo.vancouver@yahoo.ca
Website: https://vancouverpcg.dfa.gov.ph/
Facebook Page: https://www.facebook.com/POLOinVancouver/

Google Map Location

Below is the map guide location of the POLO-OWWA office in Vancouver for your reference. This is also the location of the PCG Consulate Vancouver. But be advised again that the set-up for POLO renewal is via email transaction.

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