How to Verify Employment Contract in Australia

For Filipinos based in Australia, it is important to have a legal employment contract and you can verify it via POLO office as contract verification is one of the main functions of the Philippine Overseas Labor Office (POLO). The Labor Attaché will check to see if the contract terms are legal in the host country. The verified contract will be required for OECs in the Philippines’ POEA BM Centers.

Employers of Filipinos who are based in Australia and need to verify their employment contracts can process this through mail at Philippine Embassy-POLO, 1 Moonah Place Yarralumla, ACT 2600, Australia.

Also Read:

Due to the existing health crisis, always wear a face mask and keep social distance when visiting the POLO Australia office. The article discusses the process and requirements for getting an Employment Contract Verification in Australia.

individual employment contract verification in australia

Qualifications

  • Filipino workers that have changed jobs onsite and are registered with POEA.
  • Filipinos working in Australia without a POEA record.
  • Filipino nationals who have been authorized for an employment visa by the Immigration Department.
  • Change of employer and/or name of employer for the first time in Australia (for example, from a tourist or from another nation).
  • Others on a fixed-term contract (this needs contract verified every renewal).

Note: OFWs who have already had their contracts verified with their present employer do not need to have their renewal contracts verified again. They can just show their old verified contract and their renewed contract when applying for BM, as long as the Employer remains the same.

Requirements

The qualified Filipinos’ employers will process the verification of their employment contracts.

Employment Contract Verification Requirements for Name Hire or Direct Hire

The following requirements are for Filipinos who are still living in the Philippines and who will begin working in Australia, Nauru, Vanuatu, Tuvalu, or New Caledonia under the Name Hire or Direct Hire.

  • Original copy of the contract of employment with the addendum, which the employer and employee both signed on all pages. Link: https://dms.philembassy.org.au/index.php/website/latest/polo-1/2020-4/390-addendum-to-the-employment-contract/file
  • Photocopy of the company’s certification or statement that it has not employed more than five (5) Filipino workers who were processed through Name Hire in POEA and that it has not collaborated with a Philippine Recruitment agency to handle the deployment of its employees is signed by an authorized company representative on the company’s letterhead.
  • Photocopy of company’s business registration/license
  • Photocopy of employer’s passport or driver’s license
  • Photocopy of the worker’s passport
  • Photocopy of the worker’s visa
  • AU$18.00 verification fee (Payable to POLO-Philippine Embassy through Australian Money Order or Bank Draft)

Employment Contract Verification Requirements for Foreign Placement Agency (FPA) and Direct Employees with the Philippine Recruitment Agency

The following requirements are for Direct Employers and Foreign Placement Agencies in Australia, Nauru, Vanuatu, Tuvalu, and New Caledonia with a Licensed Philippine Recruitment Agency listed in this link: http://poea.gov.ph/cgi-bin/agList.asp?mode=act effective February 1, 2020.

Direct Employer – Philippine Recruitment Agency (DE-PRA)

  • Agreement for Employment, Service, or Special Power of Attorney (Issued by the Direct Employer, authorizing the registered Philippine Recruitment Agency to recruit workers from abroad on its behalf)
  • Business registration of the Direct Employer
  • Contingency Plan
  • Direct Employer’s Job Order/Manpower Request to the Philippine Recruitment Agency (Indicating the positions, the number of positions required and salary per position with other basic terms and conditions of employment)
  • –Job Order Form Link: https://dms.philembassy.org.au/index.php/website/download-forms/polo/61-job-order-format/file
  • — Manpower Request Form Link: https://dms.philembassy.org.au/index.php/website/download-forms/polo/62-manpower-request-format/file
  • Job order/Manpower request of Direct Employer to the Philippine Recruitment Agency (Indicating the occupations, the number of positions needed, the salary per position, and other essential employment terms and conditions)
  • Affidavit of Undertaking from the Direct Employer
  • Master employment contract from the Direct Employer
  • Verification fees payable to POLO-Philippine Embassy through Australian Money Order or Bank Draft:
  • ·      –Hiring one (1) worker in Job Order- AU$54.00
  • ·      –Hiring two (2) or more workers in Job Order – AU$162.00

Foreign Placement Agency – Philippine Recruitment Agency – Foreign Employer (FPA-PRA-FE)

  • Agreement for Recruitment, Service, or Special Power of Attorney (Issued by the Foreign Placement Agency specifically authorizing the licensed Philippine Recruitment Agency to recruit workers from overseas in behalf of the foreign employer)
  • Business license/registration
  • Contingency Plan
  • Job order/Manpower request of Foreign Employer to the Foreign Placement Agency (Indicating the positions, the number of positions required and salary per position with other basic terms and conditions of employment)
  • Job order/Manpower request of Foreign Placement Agency to the Philippine Recruitment Agency (Indicating the positions, the number of positions required and salary per position with other basic terms and conditions of employment)
  • Affidavit of Undertaking from both Foreign Placement Agency and the Foreign Employer
  • Master employment contract from the Direct Employer (Signed on all pages by the employer or his authorized representative) Link: https://dms.philembassy.org.au/index.php/website/latest/polo-1/2020-4/390-addendum-to-the-employment-contract/file
  • Standard Business Sponsorship or Work Permit/visa
  • Verification fees payable to POLO-Philippine Embassy through Australian Money Order or Bank Draft:
    • Hiring one (1) worker in Job Order- AU$54.00
    • Hiring two (2) or more workers in Job Order – AU$162.00

Additional Manpower for both FPA-PRA-FE and DE-PRA

How to Process Contract Verification in Australia

Check out the procedure below on how to process individual employment contract verification in Australia for OFWs.

Step 1: Gather all the requirements.

Step 2: Send the original and one (1) photocopy of all required documents for employment contract verification, Money Order and a pre-paid self-addressed return envelope through mail/courier to:

Philippine Embassy-POLO, 1 Moonah Place Yarralumla, ACT 2600, Australia

Step 3: Incomplete documents will be returned, along with the fees, in the return envelope provided. POLO staff will call or email you for more information.

Step 4: You will receive an e-mail notification once your documents have been verified by POLO and are ready for return.

Important Reminders

  • Make sure that the employment contract is dated and signed on all pages by both the employee and the employer.
  • All documentation should be submitted in two (2) sets or copies.
  • Incomplete document submissions, payments, or other deficiencies, such as missing signatures, will not be accepted.
  • The verified employment contract will be given via MAIL.
  • If the employer completed the employment contract verification, the employer must give the original processed document to the employed worker or to the Philippine Recruitment Agency, which will then present it to POEA as part of the procedures for the issue of exit clearance.
  • To avoid delays, employers should closely comply with all requirements.
  • Feel free to call +61.262732535 / +61.262732536 Monday to Friday 10:00am to 3:00pm (Closed on Australian and Philippines public holidays).

Frequently Asked Questions

If you have any further questions regarding “How to Verify Employment Contract in Australia”, see the list of frequently asked questions and answers below.

1. What is Employment Contract Verification?

Employment Contract Verification verifies that the OFW has a job and an employer, and that the contract conditions match the POEA and host government’s minimum requirements.

2. Is it possible to get OEC without a verified contract?

A verified employment contract is the most important requirement for the issue of an OEC. Only the POLO or the POEA can provide verification services.

3. How long does contract verification take?

After the POLO receives your documents, you can have your contract verification within seven (7) working days.

4. Can I skip getting employment contract verification?

No, you can’t skip getting your employment contract verification because it’s one of the first steps in getting your OEC.

5. Can I go to the POLO Australia office directly to verify my employment contract?

No, you cannot go straight to the POLO Australia office. Prior to visiting the Embassy, the POLO Australia office requires an appointment. It is recommended that you process your employment contract verification via MAIL.

6. What is the POLO Australia office hour?

The POLO office in Australia is open from Monday to Friday, 10:00 am – 3:00 pm (Closed on Australian and Philippines public holidays).

7. What is POLO Australia’s address?

POLO Australia address is Philippine Embassy-POLO, 1 Moonah Place Yarralumla, ACT 2600, Australia.

8. What is the POLO Australia’s hotline number?

You can reach the POLO Australia office at +61.262732535 / +61.262732536. You can also send a message to Philippine Embassy in Australia via messenger.

Facebook Link:  https://www.facebook.com/PHinAustralia

9. What is the email address of POLO Australia?

The email addresses of POLO Australia are poloaustralia@philembassy.org.au and cbrpe@philembassy.org.au.

10. Can I verify my employment contract instead of my employer?

Yes, as long as you have all of the requirements, you can process your employment contract verification, although it is preferred that the employer perform it. Because foreign employers that hire Filipinos must work through a legally licensed Philippine recruitment agency and sign a recruiting agreement with them.

11. How much does it cost to process employment contract verification?

  • AU$18.00 Verification fee for Name Hire or Direct Hire
  • Direct Employer – Philippine Recruitment Agency (DE-PRA) Verification fees:
  • Hiring one (1) worker in Job Order- AU$54.00
  • Hiring two (2) or more workers in Job Order – AU$162.00
  • Foreign Placement Agency – Philippine Recruitment Agency – Foreign Employer (FPA-PRA-FE) Verification fees:
  • Hiring one (1) worker in Job Order- AU$54.00
  • Hiring two (2) or more workers in Job Order – AU$162.00
  • Additional Manpower for both FPA-PRA-FE and DE-PRA Verification fees:
  • Hiring one (1) worker in Job Order- AU$18.00
  • Hiring two (2) or more workers in Job Order – AU$54.00

Summary

One of the most important steps in verifying the legality of your stay in Australia is having your contract verified by the POLO at the Philippine Embassy. Make sure your contract is verified because authorities are on alert for illegal residents.

This way, you can take advantage of all of POLO’s benefits and services, as well as those provided by the Philippine Embassy’s partner agencies in Australia.

Only employment contracts of workers who have not previously been registered with the Administration will be verified by POLO Australia. From Monday to Friday 10:00 am to 3:00 pm, OFWs can verify their employment contracts through mail at Philippine Embassy-POLO, 1 Moonah Place Yarralumla, ACT 2600, Australia.

You must carefully follow the procedures and complete your requirements to avoid contract verification delays.

Contact Information

OWWA Canberra, Australia
Address: 1 Moonah Place, Yarralumla, ACT 2600, Australia
Telephone Number/s: +61 2 6273 2535 / 36
Email: poloaustralia@philembassy.org.au
Website: https://www.philembassy.org.au/
Facebook Page: https://www.facebook.com/PHinAustralia/

Google Map Location

Please check out the map guide to the location of the Philippine Embassy in Canberra, Australia below:

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