How to Verify Employment Contract in Calgary, Canada

The individual Contract verification ensures that the OFW has a job and an employer, and that the contract conditions meet the POEA and host government’s minimum standards. The verified employment contract must also be presented to the POEA BM Centers in the Philippines in order for OECs to be issued, and it may be requested by Philippine Immigration Officers before departure.

Contract verification for Filipinos in Calgary, Canada is processed in Vancouver, Canada. There are Consular Missions / Mobile Outreach missions for Filipinos in Calgary so make sure to follow the page of the Philippine Consulate General in Calgary to keep updated on where they are performing the outreach.

Qualifications

Filipino workers that have changed jobs onsite and are registered with POEA.
Filipinos working in Vancouver, Canada without a POEA record.
Filipino nationals who have been authorized for an employment visa by the Immigration Department.
Change of employer and/or name of employer for the first time in Vancouver, Canada (for example, from a tourist or from another nation).
Others on a fixed-term contract (this needs contract verified every renewal).

Requirements

The qualified Filipinos’ employers will process the verification of their employment contracts.

Contract Verification for Direct Hiring

Letter to POLO/Labor Attaché – in company letterhead – (Should be addressed to the Labor Attaché and include the names of the workers, their positions, and the wage offer, as well as confirmation that the employer has not hired more than the maximum of five (5) Filipino workers authorized to be directly hired.)
Individual Employment Contract – For each worker – (A scanned copy of the worker’s signatures in all pages may be accepted subject to validation by POEA in Manila; all papers must bear the original signatures of the Employer and be dated.)
Contract (Addendum) – (Both the worker and the employer or his authorized representative shall sign and date it; the signatures of the employer or representative must be original.)
Copy of Worker’s passport with signature
Copy of visa/work permit
Employer or authorized representative’s photo and signature on government-issued ID
Copy of Certificate of Incorporation and Board/Company Resolution authorizing a company officer or representative to sign for and on behalf of the employer or company as an official signatory.
Letter of Undertaking/Affidavit
Labor Market Impact Assessment (LMIA) or Approval of LMIA-Free Work Permit International Mobility Program (IMP)

(For workers hired under the ESDC/Service Canada-approved Temporary Foreign Workers Program (TFWP))

Nomination Confirmation – (For workers hired through the Provincial/Territorial Nominee Program)
Employer’s Business License/Company Registration Copy
Profile of the employer (company) and a list of Filipino workers – (A business profile must include information such as the employer’s name, address, and contact information, as well as the length of business operation, line of business, number of personnel or staff, and branches, as well as the total number of Filipino workers employed thus far, their names and contact information, and the year hired, among other things.)
Employer Registration/License to Hire Foreign Workers (by MOL) – (Only for employers in British Columbia)
Employer Registration with the Ministry of the Economy (FWRISA) – (For employers in Saskatchewan)

Fees

Affidavit of Undertaking – CAD 11.50
Business License/Company Registration/Local Business Permit – CAD 11.50
Individual Employment Contract/Employment Offer with Addendum – CAD 11.50

Visit https://www.vancouverpcg.org/polo/ for downloadable forms.

Contract Verification for Agency Hiring

Letter request to POLO/Labor Attaché – (Requesting for verification of the required documents as submitted)
Job Order/Manpower Request – (Using the form provided by the Philippine recruitment agency (PRA), indicate the position, job title, wage offer, and quantity)
Individual Employment Contract or Employment Offer/Nomination Confirmation (if hiring fewer than five (5) people per Job Order);
If you’re hiring more than five (5) individuals per Job Order, you’ll need a Master Employment Contract. – (All pages should include the Employer’s original signatures and be dated. A scanned copy of the worker’s signatures on all pages may be allowed, but only after POEA in Manila has verified it.)
Contract (Addendum) for every individual employment contract – (Both the worker and the employer or his authorized representative must sign, and the signature of the employer or representative must be original.)
Copy of Worker’s passport with signature
Copy of visa/work permit
Employer or authorized representative’s photo and signature on government-issued ID
Copy of Certificate of Incorporation and Board/Company Resolution authorizing a company officer or representative to sign for and on behalf of the employer or company as an official signatory.
Letter of Undertaking/Affidavit
Labor Market Impact Assessment (LMIA) or Approval of LMIA-Free Work Permit International Mobility Program (IMP) – (For workers hired under the ESDC/Service Canada-approved Temporary Foreign Workers Program (TFWP))
Nomination Confirmation – For workers hired through the Provincial/Territorial Nominee Program)
Agreement between a Canadian employer and a Philippine recruitment agency (PRA) – (Both the PRA and the Canadian employer and/or Third Party Representative Foreign recruitment agency (FRA) have signed and dated this agreement.)
If applicable, a service/hiring agreement between the Canadian employer and the Third Party Representative.
Copy of the employer’s business license/registration
Profile of the employer (company) and a list of Filipino workers – (A business profile must include information such as the employer’s name, address, and contact information, as well as the length of business operation, line of business, number of personnel or staff, and branches, as well as the total number of Filipino workers employed thus far, their names and contact information, and the year hired, among other things.)
Employer Registration/License to Hire Foreign Workers (by MOL) – (Only for employers in British Columbia)
Employer Registration with the Ministry of the Economy (FWRISA) – (For employers in Saskatchewan)
Third Party Representative’s License/FRA
POEA License of Philippine Recruitment Agency and Passport copy of owner

Fees

Affidavit/Letter of Undertaking – CAD 11.50
Business License/Company Registration – CAD 11.50
Individual Employment Contract/Employment Offer with Addendum – CAD 11.50
Manpower Request or Job Order – CAD 11.50
Recruitment Agreement – CAD 11.50
Service Agreement (between Employer and Third Party/FRA) – CAD 11.50
Master Employment Contract – CAD 34.50

Visit https://www.vancouverpcg.org/polo/ for downloadable forms.

How to Process Individual Contact Verification in Calgary

Note: Contract Verification in Calgary, Canada is processed in Vancouver, Canada. Make sure to follow the procedures for contract verification of your employees.

Step 1: Gather all of the necessary requirements.

Step 2: Send two (2) sets of all required documents for employment contract verification, as well as the return envelope and payment for the verification and other fees to:

PHILIPPINE OVERSEAS LABOR OFFICE Suite 601, 999 Canada Place, Vancouver, BC, V6C 3E1

(Use the exact spelling of the address)

Step 3: The required fees can only be paid with bank drafts or postal money orders.

Step 4: Incomplete documents will be returned, along with the fees, in the return envelope provided. POLO staff will call or email you for more information.

Step 5: The issuance of verified employment contract will be done within seven (7) working days after evaluation and completion of all the requirements.

Procedural Guidance

Here are some helpful tips and reminders to keep in mind during the contract verification process:

In the covering letter written to the Labor Attaché, the list of documents sent for verification must be listed.
For easy evaluation and processing, documents must be submitted in the prescribed order or sequence.
Employers should make sure that the employment contract is dated and signed on all pages by both the employee and the employer.
Employers and businesses in Canada who use the professional services of a Third Party Representative or an Immigration Consultancy must submit a copy of their Service or Consultancy Agreement. The Third Party Representative or Immigration Consultancy, on the other hand, is not permitted to sign the workers’ employment contract or offer “or sign any document” on behalf of the direct employer.
All documentation should be sent in two (2) sets or copies to “The Labor Attaché Philippine Overseas Labor Office (POLO) Suite 601, 999 Canada Place Vancouver, BC V6C 3E1” with a self-addressed pre-paid return envelope (Canada Express Post, others).
After evaluation and completion of all requirements, verified documents will be released within seven (7) working days.
If the employer completed the employment contract verification, the employer must mail or courier the original processed document to the employed worker or to the Philippine Recruitment Agency, which will then present it to POEA as part of the procedures for the issue of exit clearance.
Incomplete document submissions, payments, or other deficiencies, such as missing signatures, will not be accepted.
To avoid delays, employers should closely comply with all requirements.
Feel free to call (604) 641-1234 / (604) 685-1619 Monday to Friday 9:00am to 4:00pm and for emergencies (604) 767-3354 (Closed on Canadian and Philippines public holidays).

Frequently Asked Questions

If you have any further questions regarding “How to Verify Employment Contract in Calgary, Canada”, see the list of frequently asked questions and answers below.

1. What is Employment Contract Verification?

Employment Contract Verification verifies that the OFW has a job and an employer, and that the contract conditions match the POEA and host government’s minimum requirements.

2. Is it possible to get OEC without a verified contract?

A verified employment contract is the most important requirement for the issue of an OEC. Only the POLO or the POEA can provide verification services.

3. How long does contract verification take?

You can get your contract verification after seven (7) working days.

4. Can I skip getting employment contract verification?

No, you can’t skip getting your employment contract verification because it’s one of the first steps in getting your OEC.

5. Can I verify my employment contract in POLO Calgary, Canada office?

No, because the POLO-Vancouver, Canada is in charge of verifying Filipino employment contracts in Calgary, Canada. There are Consular Missions / Mobile Outreach missions for Filipinos in Calgary so make sure to follow the page of Philippine Consulate General in Calgary to keep updated where they are performing the outreach.

6. Can I go to the POLO Vancouver, Canada office directly to verify my employment contract?

Yes, you can visit the POLO Vancouver, Canada office directly. Make sure to always wear a face mask and maintain social distance. However, it is suggested that the employment contract be processed via mail.

7. What is the POLO Vancouver, Canada office hour?

The POLO office in Vancouver, Canada is open from Monday to Friday, 9:00 am – 4:00 pm (Closed on Canadian and Philippines public holidays).

8. What is POLO Vancouver, Canada’s address?

POLO Vancouver, Canada address is PHILIPPINE OVERSEAS LABOR OFFICE Suite 601, 999 Canada Place, Vancouver, BC, V6C 3E1.

9. What is the POLO Vancouver, Canada’s hotline number?

You can reach the POLO Vancouver, Canada office at (604) 641-1234 / (604) 685-1619 and (604) 767-3354 for emergencies. You can also send a message to Philippine Overseas Labor Office Vancouver via messenger.

Facebook Link: https://www.facebook.com/POLOinVancouver

10. What is the email address of POLO Vancouver, Canada?

The email addresses of POLO Vancouver, Canada are vancouverpcg@telus.net, polo.vancouver@yahoo.ca, and polo_vancouver@dole.gov.ph.

11. What is PCG Calgary, Canada’s address?

PCG Calgary, Canada address is 1001 1st SE, Calgary, AB, Canada, Alberta.

12. What is the PCG Calgary, Canada’s hotline number?

You can reach the PCG Calgary, Canada office at +1 403-455-9457. You can also send a message to Philippine Consulate General in Calgary via messenger.

Facebook Link: https://philcongencalgary.org/

13. What is the email address of PCG Calgary, Canada?

The email address of PCG Calgary, Canada is calgarypcg@gmail.com.

14. Can I verify my employment contract instead of my employer?

Yes, as long as you have all of the requirements, you can process your employment contract verification, although it is preferred that the employer perform it. Because foreign employers who hire Filipinos must engage with and sign a recruiting agreement with a legally licensed Philippine recruitment agency.

15. How much does it cost to process employment contract verification?

The processing fees for employment contract verification are follows:

For Direct Hiring

Affidavit of Undertaking	CAD 11.50
Business License/Company Registration/Local Business Permit	CAD 11.50
Individual Employment Contract/Employment Offer with Addendum	CAD 11.50

For Agency Hiring

Affidavit/Letter of Undertaking	CAD 11.50
Business License/Company Registration	CAD 11.50
Individual Employment Contract/Employment Offer with Addendum	CAD 11.50
Manpower Request or Job Order	CAD 11.50
Recruitment Agreement	CAD 11.50
Service Agreement (between Employer and Third Party/FRA)	CAD 11.50
Master Employment Contract	CAD 34.50

Summary

Verifying your employment contract guarantees that you, as an OFW, have a legitimate job and employer abroad, as well as that the contract terms meet the minimum requirements of the POEA and the host government.

POLO Vancouver, Canada verifies Filipinos’ employment contracts in Calgary, Canada. Consular Missions / Mobile Outreach missions provide employment contract verification, OWWA services, consular missions, mobile missions, and other services to Calgary’s most remote areas, so keep an eye on the Philippine Consulate General in Calgary’s Facebook page to see when these outreach events take place.

Driving from Calgary, Canada to Vancouver, Canada takes about 12 hours and 15 minutes (1,038 kilometers) so the Consular Missions / Mobile Outreach missions is a necessary project in order to reach out easily to Filipinos in the Calgary, Canada.

To avoid contract verification delays, you must carefully follow the procedures and complete your requirements.

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