How to Verify Employment Contract in Milan, Italy

One of the primary functions of the Philippine Overseas Labor Office (POLO) is the individual contract verification for OFWs. It is the procedure used by the Labor Attaché to ensure that all of the Filipino migrant workers’ employment rights, benefits, and welfare at the worksite are properly protected. OFWs based in Milan can process the contract verification at the nearest POLO office.

The Labor Attaché will also ensure that the employment contracts of Filipino migrant workers comply with current employment laws, standards, and practices in the Philippines and Italy, as well as the Philippine Overseas Employment Administration’s (POEA) documentary requirements for overseas employment.

Also Read:

There are Consular Outreach missions for Filipinos near in Milan, Italy so make sure to follow the page of POLO Milan to keep updated where they are performing the outreach.

Due to the COVID-19 pandemic, you must always wear a face mask and use social distance when visiting the POLO Milan, Italy office.

In this article, you’ll learn about the process and guidelines for obtaining an Employment Contract Verification in Milan, Italy.

individual contract verification process in milan italy

Qualifications

  • Filipino workers that have changed jobs onsite and are registered with POEA.
  • Filipinos working in Milan, Italy without a POEA record.
  • Filipino nationals who have been authorized for an employment visa by the Immigration Department.
  • Change of employer and/or name of employer for the first time in Milan, Italy (for example, from a tourist or from another nation).
  • Others on a fixed-term contract (this needs contract verified every renewal).

Requirements

The qualified Filipinos’ employers will process the verification of their employment contracts.

Contract Verification for Renewal/Regularization of HSWs (Household Service Workers)

  • One (1) original and one (1) photocopy of Notarized Employment Contract
  • One (1) original and one (1) photocopy of Undertaking
  • Two (2) copies of worker’s work permit
  • Two (2) photocopies of valid ID or passport of the direct employer
  • Two (2) photocopies of worker’s passport

Direct Employer

  • Contingency Plan
  • Business License or Commercial Registration (If not in English, a notarized English translation must be provided)
  • Employer Profile (Business Activities, Number of years in operation, Labor force volume)
  • Job Order (Directed to PRA indicating number of positions required and salary per position)
  • Notarized Master Employment Contract signed on all pages by the Principal or his authorized representative
  • Notarized Recruitment Agreement/Service Agreement between Principal and Philippine Recruitment Agency (PRA)
  • Notarized Special Power of Attorney
  • Philippine Recruitment Agency with a valid POEA license (PRA)
  • Undertaking
  • Valid employer/authorized signatory identification (if authorized signatory, submit Authority by Company/Board)
  • Valid PRA representative identification

Direct Hire – Skilled/Professional

  • Cover Letter (Through the Labor Attache, addressed to the POEA administrator. Include a justification for being exempt from the no-direct employment policy.)
  • Business Registration Copy of the Employer (Include a copy of the notarized translation if the language is not English.)
  • Copy of Employer’s Job Offer/Job Description
  • Copy of the worker’s resume detailing their training and seminars attended, as well as their job experience
  • Copy of Worker’s Diploma
  • Employment Contract (preferably POEA Standard Employment Contract)
  • Employer’s passport copy or company representative’s valid ID (contract signatory)
  • If available, a copy of the approved Nulla Osta or Visa
  • Passport copy of the worker

Foreign Recruitment Agency

  • Actual Employer’s Business Registration
  • Business License or Commercial Registration of FPA (If the document is not in English, it must be accompanied by a notarized English translation)
  • Contingency Plan
  • Direct Employer’s manpower request to FRA, indicating the number of positions required and the salary per position.
  • Job Order (Number of positions required and compensation per position from FPA to PRA)
  • Joint Undertaking signed by both PRA and FPA
  • License to operate as an Employment Agency from host country
  • Master Employment Contract jointly signed on all pages by the FPA and actual employer
  • Master Employment Contract signed on all pages by the FPA or his/her representative
  • Philippine Recruitment Agency (PRA) with a valid POEA license
  • Recruitment Agreement / Service Agreement Between FPA and Philippine Recruitment Agency (PRA)
  • Service Agreement between the FPA and actual employer
  • Special Power of Attorney
  • Undertaking by the FPA/employer to monitor the employment of Overseas Filipino Workers and to submit a report of significant incidents relative thereto
  • Valid identification of the FPA’s authorized signatory
  • Valid PRA representative identification

Seabased

  • Crew Request (Indicating positions, number of persons required, salary and other emoluments per position.)
  • Notarized Manning Agreement
  • Notarized Special Power of Attorney

To be prepared per vessel

  • Business Registration of Foreign Principal/Employer/Vessel Owner
  • Notarized Master Employment Contract for Seafarers
  • Philippine Manning Agent Rep/Signatory with valid identification
  • Valid POEA License of Philippine Manning Agent/Company

A notarized English translation must be given if the document is not in English.

  • Valid employer/authorized signatory identification

Submit Authority by Company/Board if Authorized Signatory

  • Certificate of Coverage/Compulsory Insurance Copy
  • Management Contract (If the Principal is not the owner of the vessel)
  • Particulars and Registration of Vessels
  • Undertaking (Manning Agent and Employer/Principal)
  • Vessel Enrollment Summary (IMO Number, Registry, Classification…)

For Individual Contract Verification

  • Contract of Employment with English Translation
  • Copy of the authorized representative’s valid identification (ID)
  • Copy of your company’s business registration with an English translation
  • Employee affidavit indicating who hired you and how you were recruited and transported to the jobsite
  • Valid Passport Identification (ID)
  • Work Permit

How to Process Individual Contact Verification in Milan, Italy

Please check out the procedure below on how to process individual employment contract verification in Milan:

Step 1: Gather all of the necessary requirements.

Step 2: Combine all of the documents into one PDF file and send it to polomilan1@gmail.com for initial evaluation.

Step 3: The Employer or Authorized Representative will be interviewed by the Labor Attaché.

Step 4: Visit POLO in Milan, Italy (it is advisable to visit the office as early as you can).

Step 5: The assigned security personnel will check the necessary requirements. To avoid long lines, bring the complete set of requirements.

Step 6: Submit the original and two (2) additional copies of the documents to the processing window.

Step 7: Pay the EUR 9.00 verification fee and wait for your verified contract to be released.

Procedural Guidance

Here are some helpful tips and reminders to keep in mind during the contract verification process:

  • In the covering letter written to the Labor Attaché, the list of documents sent for verification must be listed.
  • Make sure that the employment contract is dated and signed on all pages by both the employee and the employer.
  • Incomplete document submissions, payments, or other deficiencies, such as missing signatures, will not be accepted.
  • Through your agency, you can submit your verified documents to POEA.
  • To avoid delays, employers should closely comply with all requirements.
  • Feel free to call +39 375 657 2333 / +39 (02) 668 4647 Monday to Friday 9:00am to 1:30pm (Temporary Public Hours) (Closed on Italian and Philippines public holidays).

Frequently Asked Questions

If you have any further questions regarding “How to Verify Employment Contract in Milan, Italy”, see the list of frequently asked questions and answers below.

1. What is Employment Contract Verification?

Employment Contract Verification verifies that the OFW has a job and an employer, and that the contract conditions match the POEA and host government’s minimum requirements.

2. Is it possible to get OEC without a verified contract?

A verified employment contract is the most important requirement for the issue of an OEC. Only the POLO or the POEA can provide verification services.

3. How long does contract verification take?

When you pay the verification fee, you can get your contract verification the same day.

4. Can I skip getting employment contract verification?

No, you can’t skip getting your employment contract verification because it’s one of the first steps in getting your OEC.

5. Can I go to the POLO Milan, Italy office directly to verify my employment contract?

No, you cannot directly go to the POLO Milan, Italy office to verify your employment contract. To begin, send the compiled requirements to polomilan1@gmail.com for initial evaluation.

6. What is the POLO Milan, Italy office hour?

The POLO office in Milan, Italy is open from Monday to Friday, 9:00 am – 1:30 pm (Temporary Public Hours) (Closed on Italian and Philippines public holidays).

7. What is POLO Milan, Italy’s address?

POLO Milan, Italy address is Philippine Consulate General in Milan Building Viale Stelvio 71, 20159, Milan Italy.

8. What is the POLO Milan, Italy’s hotline number?

You can reach the POLO Milan, Italy office at +39 375 657 2333 / +39 (02) 668 4647. You can also send a message to POLO Milan via messenger.

Facebook Link:  https://www.facebook.com/polomilanofficial

9. What is the email address of POLO Milan, Italy?

The email address of POLO Milan, Italy is polomilan1@gmail.com.

10. Can I verify my employment contract instead of my employer?

Yes, as long as you have all of the requirements, you can process your employment contract verification.

11. How much does it cost to process employment contract verification?

The processing fee for employment contract verification is EUR 9.00.

Summary

Verifying your employment contract is important because it guarantees that you, as an OFW, have a legitimate job and employer abroad, as well as that the contract terms meet the POEA and host government’s minimum standards. Contract verification is also required to get an OEC.

Only employment contracts of workers who have not previously been registered with the Administration will be verified by POLO Milan, Italy. From Monday to Friday, OFWs can verify their employment contracts at the Philippine Consulate General in Milan Building Viale Stelvio 71, 20159, Milan Italy.

To avoid contract verification delays, you must carefully follow the procedures and complete your requirements.

Contact Information

POLO OWWA-Milan
Address: Philippine Consulate General Milan-Viale Stelvio, 71, 20159 Milano MI, Italy
Email: OWWA: owwa_milan@yahoo.com, POLO: polomilan1@gmail.com
Telephone Number/s: POLO: +39.02.668.4647, OWWA: +39 02 668 05954
Website: https://polomilan.dole.gov.ph/
Facebook Pages: https://www.facebook.com/polomilanofficial/

Google Map Location

Below is a map guide to the location of the POLO-OWWA office in Milan. The office is located at the PCG Consulate in Milan:

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