How to Verify Employment Contract in Rome, Italy

OFWs need to process a Contract Verification because it is one of the main functions of the Philippine Overseas Labor Office (POLO). The Labor Attaché will ensure that the contract provisions comply with the laws of the host country. The verified contract will be given to the Philippines’ POEA BM Centers as a requirement for OECs.

Contract Verification is also used to ensure that all Filipino migrant workers’ employment rights, benefits, and welfare are properly protected on the jobsite.

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Filipinos who are based in Rome, Italy and need to verify their employment contracts can process this at the Philippine Overseas Labor Office, Embassy of the Republic of the Philippines Via Aurelia 290A 00165, Rome, Italy.

When visiting the POLO Rome, Italy office, you must always wear a face mask and maintain social distance due to the COVID-19 pandemic.

The process and requirements for obtaining an Employment Contract Verification in Rome, Italy are discussed in the article.

verify employment contract in rome italy

Qualifications

  • Filipino workers that have changed jobs onsite and are registered with POEA.
  • Filipinos working in Rome, Italy without a POEA record.
  • Filipino nationals who have been authorized for an employment visa by the Immigration Department.
  • Change of employer and/or name of employer for the first time in Rome, Italy (for example, from a tourist or from another nation).
  • Others on a fixed-term contract (this needs contract verified every renewal).

Note: OFWs who have already had their contracts verified with their present employer do not need to have their renewal contracts verified again. They can just show their old verified contract and their renewed contract when applying for BM, as long as the Employer remains the same.

Requirements

The qualified Filipinos’ employers will process the verification of their employment contracts.

For Employers Hiring Domestic Workers

  • Employment Contract (Must be above and beyond minimum labor standards, and all pages must be signed.)
  • Job Order/Manpower Request (Directed to PRA, including the number of positions needed and the salary per position)
  • Recruitment Agreement (Between Employer and Philippine Recruitment Agency (PRA)
  • Special Power of Attorney authorizing PRA to act on the Employer’s behalf
  • Certification from the local police department (Proof that the employer or any of their immediate family members have no criminal records and have not been involved in any cases of violence or abuse)
  • Contingency Plan
  • Employer’s ID
  • Employer Information Sheet (Link: https://www.polorome.com/wp-content/uploads/2018/12/INFORMATION-SHEET-OF-THE-EMPLOYER.pdf)
  • Financial Capability Proof
  • PRA Representative IDs
  • PRA Signatory Card
  • Undertaking (Link: https://www.polorome.com/wp-content/uploads/2018/12/UNDERTAKING.pdf)
  • Valid PRA License
  • Work Permit (Single Entry Permit or Nulla Osta)
  • Worker’s Passport

For Foreign Recruitment Agency

  • Job Order/Manpower Request (Direct Employer/s to PRA, including the number of positions needed and the salary per position)
  • Job Order/Manpower Request (Direct Employer/s, including the number of positions needed and the salary per position)
  • Master Employment Contract (Signed by Employer/Authorized Signatory on all pages
  • Recruitment Agreement (Between Principal and Philippine Recruitment Agency (PRA)
  • Special Power of Attorney authorizing PRA to act on the Employer’s behalf
  • Authorized Signatory ID of FRA
  • Commercial Registration or a Business License (A notarized English translation must be given if the document is not in English.)
  • Joint Affidavit of Undertaking
  • License to Operate as an Employment Agency From Host Country
  • List of names and addresses of clients and their Service Contracts (For Staffing/Outsourcing companies acting as Employer of workers)
  • PRA Representative’s ID
  • PRA Signatory Card
  • Valid PRA License

For New Employers (Employers of land based workers)

  • Job Order/Manpower Request (Directed to PRA, including the number of positions needed and the salary per position)
  • Master Employment Contract (Signed by Employer/Authorized Signatory on all pages
  • Recruitment Agreement (Between Principal and Philippine Recruitment Agency (PRA)
  • Special Power of Attorney authorizing PRA to act on the Employer’s behalf
  • Commercial Registration or a Business License (A notarized English translation must be given if the document is not in English.)
  • Contingency Plan
  • Employer/Authorized Signatory IDs (If Authorized Signatory, Company/Board Authority must be submitted)
  • Employer Profile (Includes Business Activities, Years in Business, and Number of Employees)
  • Financial Capacity Proof
  • PRA Representative IDs
  • PRA Signatory Card
  • Supporting Documents
  • Undertaking (Link: https://www.polorome.com/wp-content/uploads/2018/12/UNDERTAKING.pdf)
  • Valid PRA License

For OFWs On-site Registration

  • Affidavit of Worker (Detailing circumstances of entry to jobsite and employment)
  • Business Registration for Employers (If working in Company)
  • Employer’s Information Sheet (If you’re a live-in caregiver or a domestic worker. Link: https://www.polorome.com/wp-content/uploads/2018/12/INFORMATION-SHEET-OF-THE-EMPLOYER.pdf)
  • Employer’s Declaration and Filipino Worker Matrix in the Company (If employer is the first employer in the new host country)
  • Insurance policy and certificate of insurance (With medical & human repatriation coverage)
  • Newly signed contract (All pages signed by the employer/authorized signatory)
  • Pay slips and NI/INPS payments from the previous three months
  • Photocopy of Worker’s Passport
  • Photocopy of ID of Employer or Authorized Signatory with Signature (If not available, contracts must be legalized or the signatures of the employer notarized by local authorities)
  • Undertaking (Link: https://www.polorome.com/wp-content/uploads/2018/12/UNDERTAKING.pdf)
  • Valid Residence/Work Permit

For Sea based Employers

  • Commercial Registration or a Business License (If not in English, a notarized English Translation must be provided)
  • Crew Request/Complement, including wage scale and number of openings
  • List of ships and their registration numbers, as well as vessel information
  • Manning Agency’s valid POEA license, IDs of Manning Agency Representatives, and Signatory Card
  • Manning Agreement
  • Photocopy of the employer’s or authorized signatory’s ID
  • Special Power of Attorney

How to Process Contract Verification in Rome, Italy

Please check out the procedure below on how to process individual employment contract verification in Rome:

Step 1: Go to the website and click the link to book a verification request. Link here: https://www.polorome.com/requirements/verification/

Step 2: Complete all required information and click “Submit Verification Request”.

  • OFW Details
    • First Name
    • Middle Name
    • Last Name
    • Valid Email Address
    • Mobile Number
  • Current Employment Details
    • Jobsite
    • Name of Employer
    • Position
  • Type of Transaction for Verification Request

enter ofw details for contract verification in polo rome

 

Step 3: The POLO Rome, Italy will send you a message on the status of your verification request through email.

Step 4: Combine all of the documents into one PDF file and reply it to the POLO message.

Step 5: The POLO Rome, Italy will send you an email for Skype interview.

Step 6: The Employer or Authorized Representative will be interviewed by the Labor Attaché.

Step 7: Send two (2) sets of all required documents for employment contract verification, as well as the return envelope to: Philippine Overseas Labor Office, Embassy of the Republic of the Philippines Via Aurelia 290A 00165, Rome, Italy

Step 8: Pay the EUR 9.00 verification fee through bank transfer.

Step 9: Incomplete documents will be returned, along with the fees, in the return envelope provided. POLO staff will call or email you for more information.

Step 10: You will receive an e-mail notification once your documents have been processed by POLO and are ready for pick-up at the Philippine Embassy.

For schedule of Fees visit the link here – https://polorome.freshdesk.com/support/solutions/articles/31000148790-schedule-of-verification-fees

contract verification procedure in POLO Rome office

Procedural Guidance

Here are some helpful tips and reminders to keep in mind during the contract verification process:

  • In the covering letter written to the Labor Attaché, the list of documents sent for verification must be listed.
  • Make sure that the employment contract is dated and signed on all pages by both the employee and the employer.
  • Incomplete document submissions, payments, or other deficiencies, such as missing signatures, will not be accepted.
  • The interview can be conducted in person or over Skype. Following the initial assessment of your documents, you will be given an appointment with the Labor Attaché.
  • The Labor Attaché may conduct an ocular assessment of the work premises and accommodations for firms hiring more than ten (10) Filipino workers (when applicable).
  • Original documents can be given in person or via courier.
  • When making payments in person, you can use cash or bank transfers.
  • When the verified contract documents are ready for pickup, POLO will send you an email. This can be done personally or by using a courier.
  • Through your agency, you can submit your verified documents to POEA.
  • To avoid delays, employers should closely comply with all requirements.
  • Feel free to call +39 06 557 5702 Monday to Friday 8:30am to 5:00pm (Closed on Italian and Philippines public holidays).

Frequently Asked Questions

If you have any further questions regarding “How to Verify Employment Contract in Rome, Italy”, see the list of frequently asked questions and answers below.

1. What is Employment Contract Verification?

Employment Contract Verification verifies that the OFW has a job and an employer, and that the contract conditions match the POEA and host government’s minimum requirements.

2. Is it possible to get OEC without a verified contract?

A verified employment contract is the most important requirement for the issue of an OEC. Only the POLO or the POEA can provide verification services.

3. How long does contract verification take?

You can get your contract verification after seven (7) working days.

4. Can I skip getting employment contract verification?

No, you can’t skip getting your employment contract verification because it’s one of the first steps in getting your OEC.

5. Can I go to the POLO Rome, Italy office directly to verify my employment contract?

No, you cannot directly go to the POLO Rome, Italy office to verify your employment contract. To begin you must submit a verification request. Link: https://www.polorome.com/requirements/verification/

6. What is the POLO Rome, Italy office hour?

The POLO office in Rome, Italy is open from Monday to Friday, 8:30 am – 5:00 pm (Closed on Italian and Philippines public holidays).

7. What is POLO Rome, Italy’s address?

POLO Rome, Italy address is Philippine Overseas Labor Office, Embassy of the Republic of the Philippines Via Aurelia 290A 00165, Rome, Italy.

8. What is the POLO Rome, Italy’s hotline number?

You can reach the POLO Rome, Italy office at +39 06 557 5702. You can also send a message to POLO Rome via messenger. Facebook Link:  https://www.facebook.com/POLORomeIT

9. What is the email address of POLO Rome, Italy?

The email address of POLO Rome, Italy is services@polorome.com.

10. Can I verify my employment contract instead of my employer?

Yes, as long as you have all of the requirements, you can process your employment contract verification.

11. How much does it cost to process employment contract verification?

The processing fee for employment contract verification is EUR 9.00.

Summary

One of the most important steps in verifying the legality of your stay in Rome, Italy is having your contract verified by the POLO at the Philippine Embassy. Make sure your contract is verified because authorities are on alert for illegal residents. This way, you can take advantage of all of POLO’s benefits and services, as well as those provided by the Philippine Embassy’s partner agencies in Rome, Italy.

Only employment contracts of workers who have not previously been registered with the Administration will be verified by POLO Rome, Italy. From Monday to Friday 8:30 am to 5:00 pm, OFWs can verify their employment contracts at the Philippine Overseas Labor Office, Embassy of the Republic of the Philippines Via Aurelia 290A 00165, Rome, Italy.

You must carefully follow the procedures and complete your requirements to avoid contract verification delays.

Contact Information

POLO Rome
Address: Via Aurelia 290 / A, 00165 Rome, Italy
Office hours: Monday to Friday, 9:00 a.m. to 5:00 p.m.
Closed during Philippine and Italian declared holidays
Tel. no.: 06 39746621 / 06 39746621 loc. 226
Website: https://www.polorome.com/
Email Address:  polo_rome@yahoo.it
Facebook Page: https://facebook.com/POLORomeIT/

Google Map Location

Here’s a map of POLO-Rome. Please be advised that they recently transferred to a new location in Via Aurelia:

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